Events & Offsite Coordinator (Hybrid - San Francisco)
Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $24.00 - $34.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible Schedule
Employee wellness programs
Professional Development
Job Description
Thumbtack is a leading technology company dedicated to helping millions of people confidently care for and improve their homes across the United States. Presented as the go-to app for all home-related needs, Thumbtack offers personalized guidance, AI tools, and a best-in-class hiring experience connecting homeowners with the right professionals. Their platform encompasses a growing community of over 300,000 local service businesses that assist users in completing urgent repairs, seasonal maintenance, and larger home improvement projects. Thumbtack's mission revolves around helping homeowners understand what projects to undertake, when to execute them, and who the best professionals are for each job, ensuring... Show More
Job Requirements
- Must be able to work onsite at our San Francisco office at least once per week
- able to travel domestically for events approximately 4-6 times per year including occasional evenings or weekends
- 2-4 years of relevant experience in event coordination, operations or logistics
- proven ability to manage events from start to finish independently
- ability to manage multiple priorities with attention to detail
- strong communication and collaboration skills
- familiarity or willingness to learn event and vendor management software
- proactive and strategic mindset with strong operational hustle
- passion for creating meaningful employee experiences in a distributed or virtual-first environment
Job Qualifications
- 2-4 years of experience in event coordination, operations, logistics, or travel/entertainment
- experience managing operational workstreams autonomously
- proactive and strategic thinker with excellent attention to detail
- strong written and verbal communication skills
- demonstrated ability to collaborate with senior stakeholders
- experience juggling multiple priorities with organization and solutions-focus
- understanding of employee experience and virtual-first event design
- familiar with Google Workspace, Slack, Swoogo, Navan or similar tools
- interest in leveraging AI to improve workstreams
Job Duties
- Manage logistics and onsite support for San Francisco office meetings and events
- coordinate scheduling, vendors, food and beverage for seamless internal experiences
- support larger external events with AV, registration, and run-of-show logistics
- research and evaluate venues and vendors with detailed proposals
- manage registration platforms and travel workflows
- communicate with attendees to ensure smooth experience
- build and maintain relationships with vendors and manage contracts and purchase orders
- collaborate cross-functionally with Employee Experience, People Ops, Communications, and Executive Admin teams
- coordinate catering and hospitality for small groups including local orders and onsite setup
- maintain event playbooks, templates, and documentation to standardize execution
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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