Job Overview
Compensation
Type:
Hourly
Rate:
Range $21.00 - $30.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible Schedule
Employee Discounts
Job Description
Our company is a dynamic and reputable organization known for hosting impactful events and managing efficient office operations that foster professional growth and community engagement. We specialize in delivering high-quality events ranging from large-scale gatherings to intimate networking sessions. Alongside our robust event portfolio, we maintain a well-organized and smoothly functioning office environment that supports our teams and enhances productivity. We are committed to excellence in every facet of our work and pride ourselves on building strong relationships with clients, vendors, and our internal teams. As a progressive organization, we continue to grow, innovate, and create meaningful connections within our... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- Experience in event coordination and office administration
- Excellent communication skills
- Proficiency with event management software
- Ability to multitask and prioritize
- Strong organizational skills
- Experience with social media marketing
- Knowledge of office management procedures
- Ability to handle multiple projects in a fast-paced environment
Job Qualifications
- Bachelor's degree or equivalent experience in event planning, communications, or related field
- Proven experience in event coordination and office administration
- Strong communication skills, both written and verbal
- Proficiency in event management software and Microsoft Office Suite
- Experience managing social media and email marketing campaigns
- Ability to multitask and prioritize effectively under pressure
- Strong organizational and problem-solving abilities
- Excellent interpersonal skills to build and maintain relationships
- Familiarity with office management systems and procedures
- Knowledge of SharePoint or similar collaborative platforms
Job Duties
- Support the Events Director on large-scale events, including event and program logistics, vendor and contract management, event preparation, day-of execution, follow up, and reporting
- Plan and execute internal and small external events such as publisher dinners, pre-event receptions, and networking happy hours under the direction of the Events Director
- Create and manage online event registration pages, guest registrations, nametags, and event day registration table
- Oversee and execute a marketing and design plan for each event including social media, emails, print, and event materials in collaboration with the Events Director, marketing specialist, and Business Design Desk
- Serve as main contact for nominees, honorees, speakers, and sponsors, managing communications, logistics, and event follow up
- Build and maintain strong relationships with vendors, venues, honorees, sponsors, event participants, and internal teams
- Oversee daily office operations including supplies, facilities, mail, FedEx, equipment, and internal communications
- Act as suite liaison and fire marshal, managing badges, fobs, and work orders with property manager
- Organize office culture initiatives like happy hours and outings and liaise between departments
- Maintain SharePoint folders and support onboarding, HR tasks, and help desk navigation
- Answer incoming calls and assist with general inquiries
- Assist with weekly publication logistics including press run, materials verification form, event, PSA, and house ads, special sections, and Book of Lists
- Handle mailings for circulation, honorees, sales, and editorial
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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