Job Overview
Employment Type
Full-time
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Employee Discounts
Job Description
Vanderbilt University is home to the renowned Dyer Observatory, a unique facility dedicated to inspiring public interest in the fields of science, technology, engineering, art, and mathematics (STEAM) as well as culture. The observatory is a premier educational and community resource located within the beautiful Radnor Lake State Park. It features the historic Seyfert Telescope and offers a wide range of STEM educational opportunities, including summer science camps, teacher workshops, lectures, field trips, celestial viewings, and general tours. In addition to its educational mission, Dyer Observatory hosts public events such as the Bluebird on the Mountain concerts and private rental... Show More
Job Requirements
- Bachelor's degree from an accredited institution or equivalent experience
- Three to five years of related work experience
- Experience in event coordination and logistics
- Experience with marketing campaigns
- Excellent organizational and planning skills
- Strong interpersonal and communication skills
- Ability to work nights and weekends
- Proficiency in Microsoft Office and communication software
- Experience with social media platforms
- Experience with CRM databases such as Salesforce
- Ability to handle confidential information
- Strong time management and multitasking abilities
- Professionalism and discretion
- Comfortable learning new skills rapidly
- Ability to work in ambiguous environments
Job Qualifications
- Bachelor's degree or equivalent combination of education, military experience, and skills
- Three to five years of related experience
- Experience in higher education or community relations preferred
- Proven experience in event coordination and logistics
- Demonstrated ability in marketing campaigns
- Excellent organizational and planning skills
- Strong project management skills preferred
- Superior time management and multitasking capabilities
- Exceptional interpersonal and communication skills
- Proven ability to handle sensitive and confidential information with integrity
- Analytical skills to understand and use data
- Proficiency with Microsoft Excel, Word, PowerPoint, and communication tools like Microsoft Teams
- Experience with social media management
- Familiarity with website design preferred
- Experience with Salesforce CRM
- Knowledge of project management platforms like Trello preferred
- Ability to create electronic and print communications and basic infographics
- Strong proofreading and editing skills
- Professional attitude with tact and judgment
- Ability to work in a challenging and ambiguous environment
- Growth mindset with willingness to learn rapidly
Job Duties
- Manage all event logistics, including securing contract services and procurement of supplies
- Develop and implement standard operating procedures for events
- Enforce guidelines and policies for facility use
- Manage event calendar and schedule event spaces
- Track event performance metrics and report on success
- Serve as primary point of contact for event-related correspondence
- Ensure proper execution of rental contracts and timely fee collection
- Manage ticketing and event registrations through platforms like Eventbrite
- Execute elite-level hospitality and customer service
- Represent Dyer professionally to a wide range of stakeholders
- Be present at most events and work nights and weekends when needed
- Create and execute marketing and communications strategies
- Develop marketing plans for promoting Dyer as a venue
- Partner on fundraising strategy execution
- Regularly update and maintain the observatory website
- Manage social media channels and digital marketing tools
- Oversee database of digital photo and video assets
- Analyze communication metrics and provide improvement recommendations
- Track demographics and entities served using CRM database
- Assist in project and event budget development and tracking
- Manage spending and procurement within budget
- Ensure invoice processing and timely payment
- Maintain PCI compliance for credit card transactions
- Oversee proper filing and documentation of contracts and payments
- Manage Flex employees and volunteers
- Potentially supervise student workers
- Report to the Director of the observatory administratively and functionally
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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