Events and Facilities Project Manager

Bellevue, WA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $31.00 - $34.00

Work Schedule

Flexible

Day Shifts

Weekend Shifts

Benefits

Paid holidays

Personal holiday

Paid Time Off

half-Day Fridays

401(k) retirement plan

Employer paid transit card

Employee assistance program

Medical

Dental

Vision

Job Description

Cascade PBS is a public media organization dedicated to informing and inspiring the community to make the world a better place. With a vision to be the most essential and relevant media organization in the region, Cascade PBS serves its audience through diverse programming, community engagement, and innovative events that bring people together. As a trusted source of quality media content, Cascade PBS commits to core values of integrity, community, innovation, and diversity, positioning itself as an influential platform for education and cultural enrichment in the region.

The Events and Facilities Project Manager at Cascade PBS plays a pi... Show More

Job Requirements

Ability to work some evenings, weekends, holidays as needed
Must have a valid driver's license or reliable means of transportation
Ability to lift and carry 30 pounds unassisted
Ability to sit or stand for extended periods of time
Ability to travel in Washington State and Canada (overnight travel limited to 2-3 events per year)

Job Qualifications

Degree in Marketing, Communications, Business or related field, or equivalent experience
Three years of experience in event coordination
Proficiency in Microsoft Office Suite and project management
Experience with email marketing CRM systems and data management preferred
Strong organizational and time-management skills
Direct and proactive problem-solver with strategic mindset and attention to detail
Ability to work on a team and/or individual projects
Strong verbal communication, presentation and writing skills
Experience in project management, operations, or cross-functional coordination roles, preferably in nonprofit, events, or facilities environments

Job Duties

Oversees stand alone, venue and partner events
Manage registration for all in house Cascade PBS events
Manage the execution of sponsorship deliverables for all in house Cascade PBS events
Oversee procurement of packages for membership stewardship donations
Track, execute and ensure the completion of agreements with partner organizations
Liaise with finance and legal team to track contracts, code and route expenses
Source external vendors, manage vendor contracts and direct vendor logistics
Manage communications with finance and donor operations team to track and appropriately code revenue
Resource, track and order event collateral, décor and promotional items
Maintain events storage spaces
Manage the donor event materials, ensure all deliverables are on time and distributed to appropriate stakeholders in coordination with Design and Marcomm teams
Manage all facets of event ticketing including tracking online event registration pages and monitor event ticket registration and attendance
Provide support to Cascade PBS staff, board and ticket purchasers
Collect and distribute event communications, event postings, emails, invitation mailings, attendee data, survey results and post event follow up
Manage daily and weekly event blocks in the organizational newsletters
Oversee event listing pages and update featured events on Cascade PBS websites
Manage logistics for external community and marketing events, including staffing, activations, and hosting tables at off-site events
Provide excellent customer service to all event participants through clear communication, friendly demeanor and by providing information for questions and feedback
Leverage planning, resources, budgets, communications and time management tools to produce the best possible community engagement experiences for donors and audiences
Attend and participate in select Events department and interdepartmental meetings
Research and contribute to event creation
Define, provide, and maintain administrative and operational support to technology department leads, including proactive calendar management, prioritization of scheduling across departments/business units, and coordination of complex logistics for internal and external engagements
Lead and manage facilities and events focused projects approved by the PMO, from initiation through completion
Develop project plans, define milestones, monitor progress, and ensure timely delivery of outcomes aligned with organizational goals
Serve as a liaison between Events and technology departments by facilitating and maintaining communication channels
Ensure alignment across departments through regular updates, documentation, and follow-through
Identify and implement process and policy enhancements that improve efficiency, collaboration, and service delivery across both departments (Events and Technology)
Leverage tools and systems to streamline workflows and track performance metrics
Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of Cascade PBS
Other duties, responsibilities and activities may change or be assigned at any time with or without notice

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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