Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $43,000.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Free parking
Annual membership
Discounts on classes
Gift store discounts
Job Description
The University of Texas at Austin Lady Bird Johnson Wildflower Center is a distinguished botanical garden and a leading institution dedicated to the conservation and education of native plants. Established in 1982 by Lady Bird Johnson and Helen Hayes, it holds the prestigious status as the official botanic garden of Texas. The Center is celebrated not only as a treasured Austin landmark but also as a national pioneer in sustainable landscapes, biodiversity promotion, land restoration, and native plant research. It proudly houses the largest living collection of Texas native plants and enjoys a vibrant community with over 276,000 annual visitors,... Show More
Job Requirements
- High school diploma or GED
- Minimum 2 years event or exhibition coordination experience
- Ability to manage multiple concurrent projects
- Effective written and oral communication skills
- Comfortable working outdoors
- Proficient in Microsoft Office
- Strong organizational and problem-solving abilities
- Creativity and original thinking
- Ability to work independently and in a team
- Valid Texas driver’s license
- Clean driving record
- Ability to work flexible hours including evenings and weekends
- Capable of lifting heavy objects
- Willingness to work in all weather conditions
Job Qualifications
- High school diploma or GED
- At least 2 years of experience supporting or coordinating events or exhibitions in hospitality, museums, botanic gardens, or similar
- Experience managing multiple projects concurrently
- Excellent communication skills in written and spoken formats with staff, volunteers, and media
- Comfortable working outdoors
- Strong computer skills with proficiency in Microsoft Office suite
- Outstanding organizational, problem-solving, and self-motivation skills
- Creativity and original thinking
- Ability to work independently and collaboratively
- Relevant education and experience may substitute
- Bachelor's degree in Business Administration, Event Planning, Hospitality, Liberal Arts, or related field preferred
- Experience in university, public event venue, botanic garden, or museum setting preferred
- Proven track record in designing and managing events or exhibitions preferred
- Project management certification preferred
- Experience managing art or light installations in outdoor spaces preferred
- Experience working with tools preferred
- Valid Texas driver’s license and clean driving record preferred
Job Duties
- Plan, facilitate, and execute annual seasonal exhibitions including Fortlandia, Luminations, and Ice Age in the Wild
- Manage exhibition timelines, track expenses, and serve as liaison with vendors and team members
- Oversee installation, maintenance, troubleshooting, and breakdown of exhibitions ensuring safety and quality
- Collect and submit vendor and artist financial documentation following University procedures
- Prepare post-project reports and documentation
- Participate in concept development for new events, exhibitions, and programming
- Support planning and execution of guest-facing programs and events
- Coordinate event logistics including setup, breakdown, and vendor coordination
- Schedule Guest Experience Associates (GEAs) and event staff in collaboration with Events Manager
- Ensure exhibitions and events operate cohesively during peak seasons
- Train and direct GEAs, temporary staff, and volunteers assisting with exhibitions and events
- Coordinate volunteer support with Volunteer Manager
- Communicate schedules, expectations, and updates across departments
- Provide on-site management during exhibition runs and events offering technical, staff, and guest support
- Troubleshoot installation, equipment, and visitor flow issues
- Maintain a visible presence during high traffic periods
- Participate in interdepartmental meetings and presentations
- Support exhibition-related programming as needed
- Perform other duties as assigned
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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