Events & Engagement Support Coordinator, UT Libraries
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Exact $50,000.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible work schedule
Professional Development
Job Description
The University of Texas Libraries, an integral part of The University of Texas at Austin, is a premier academic library system dedicated to advancing teaching, catalyzing research, and democratizing learning across diverse communities. Known for its extensive resources and commitment to fostering critical thinkers and global citizens, UT Libraries serves as a dynamic hub for information, innovation, and collaboration. With a rich history of supporting academic excellence and community engagement, the Libraries emphasize inclusivity, respect for varied perspectives, and a strong sense of belonging among its members. The institution prides itself on maintaining a vibrant, supportive environment that encourages professional... Show More
Job Requirements
- Bachelor's degree and three years of experience or Associate's degree and five years of experience in program, project, or workflow management
- Experience planning and executing events or public programs
- Ability to meet deadlines and handle multiple workflows and projects simultaneously
- Excellent organizational skills with strong attention to detail
- Demonstrated strong communication and interpersonal skills, with an emphasis on diplomacy, clarity, and adaptability
- Ability to solve problems with creativity and professionalism, proactively and responsively
- Aptitude for design with ability to create visual content using tools such as Canva or Adobe Creative Suite
- Ability to maintain brand and writing style standards.
Job Qualifications
- Bachelor's degree and three years of experience or Associate's degree and five years of experience in program, project, or workflow management
- Experience planning and executing events or public programs
- Excellent organizational skills with strong attention to detail
- Demonstrated strong communication and interpersonal skills emphasizing diplomacy, clarity, and adaptability
- Ability to solve problems creatively and professionally
- Aptitude for design with ability to create visual content using tools such as Canva or Adobe Creative Suite
- Ability to maintain brand and writing style standards
- Experience working in higher education (preferred)
- Experience working in a library, museum, cultural institution, or similar setting (preferred)
- Experience editing and proofreading materials (preferred)
- Graphic design experience (preferred).
Job Duties
- Oversee event planning and execution frameworks at UT Libraries by developing and managing standardized procedures, processes, checklists, and manuals for large- and small-scale events
- Manage event approval processes, responsibilities, and individual roles to ensure adequate promotion, resource, and on-site support availability
- Oversee events calendar and send weekly emails to event stakeholders
- Host semesterly trainings
- Collaborate with event owners on venue, vendors, logistics, design, and overall event management for Senior Vice Provost Events
- Provide multifaceted support and supervise onsite event operations
- Attend events to coordinate accurate and effective set up and execution
- Oversee facilities requests and calendaring for event support
- Guide event owners on catering, entertainment, marketing, parking, and other event details
- Provide day-of event support when appropriate
- Support marketing and engagement efforts including developing promotional items, public calendar design elements, event signage, social media, and communications
- Assist the Communications Officer with print and digital publications, photography, video projects, and communication strategies
- Support the Senior Vice Provost Administrative Team with projects and initiatives aligned with UT Libraries' mission
- Perform other related functions as assigned.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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