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Job Overview
Employment Type
Temporary
Work Schedule
Standard Hours
Flexible
Day Shifts
Night Shifts
Benefits
May 4-8 from 7AM-3PM
Job Description
The hiring organization is the Engineering & Maintenance (E&M) Division within a major metropolitan transit authority, responsible for upholding the operational integrity and safety of critical infrastructure such as Track, Signals, Communications, Power, Stations, and Facilities. The E&M Division employs over 1,400 dedicated professionals who maintain these assets to guarantee reliable and safe transit services for millions of commuters. This division plays a pivotal role in the functioning and upkeep of the transit system, addressing the complexities of infrastructure maintenance and safety across a large and active transportation network.
This position, Policy, Strategy and Oversight Coordinator, is a tempora... Show More
This position, Policy, Strategy and Oversight Coordinator, is a tempora... Show More
Job Requirements
- Proficiency with Microsoft Office suite (including Outlook, Word, Excel, Teams, and PowerPoint)
- experience in using AV equipment including screens, projectors, and microphone/speakers
- ability to take in and retain information
- ability to respectfully communicate information to diverse groups
- ability to take initiative and ensure clarity on tasks
- ability to lift 35lbs
- demonstrated ability to work in an organized, reliable, and timely manner
Job Qualifications
- Proficiency with Microsoft Office suite (including Outlook, Word, Excel, Teams, and PowerPoint)
- Experience in using AV equipment including screens, projectors, and microphone/speakers
- Ability to take in and retain information
- Ability to respectfully communicate information to diverse groups
- Ability to take initiative and ensure clarity on tasks
- Ability to lift 35lbs
- Demonstrated ability to work in an organized, reliable, and timely manner
Job Duties
- The temp(s) will support the Policy, Strategy and Oversight team within the Engineering & Maintenance (E&M) Division
- who are responsible for maintaining the fixed infrastructure of the Client including Track, Signals, Communications, Power, Stations, and Facilities
- This role would provide vital administrative
- support for planning and executing a semi-annual 2-week training and employee engagement
- program for all E&M employees as well as other duties, as assigned, to support employee safety
- Support the E&M Safety Series (ESS) program, a two-week full shift training event for all 1,400+ E&M employees
- Produce documents such as schedules, nametags, and feedback surveys
- Manage AV equipment set up and breakdown at classroom locations
- Restock training and event materials
- Create Excel files and manage data from different sources like feedback sheets and sign-in sheets
- Answer questions and provide directions to individuals throughout the event Schedule trainings
- Manage room reservations and instructor availability
- Coordinate with supervisors to ensure employees attend all mandatory trainings
- Notify employees and supervisors by Outlook calendar invites about future trainings
- Track participation in training events
- Schedule additional sessions for individuals who miss classes
- Upload training participation into the MBTA Learning Management System (LMS)
- Fulfill additional administrative tasks and continuous improvement initiatives as assigned by the E&M Policy, Strategy and Oversight team
- Most days the hours will be 8 AM-4 PM though there is flexibility to start earlier or later
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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