Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.75 - $25.75
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401(k) with Company Match
short-term disability insurance
long-term disability insurance
Life insurance
Employee assistance program
Paid vacation time
Paid holidays
Paid sick time
Pet insurance
flexible spending accounts
Job Description
PRA is a market-leading business event management firm dedicated to delivering unique and impactful experiences that advance businesses, engage audiences, and foster lasting connections. As a reputed company in the event planning and management industry, PRA blends Passion, Reach, and Authenticity to work collaboratively with clients. They create creative, multi-sensory attendee journeys that leave memorable impressions, setting themselves apart in the competitive events market.
Operating with teams across the United States, PRA covers more than 29 top destinations and offers remote execution capabilities, enabling the planning of incomparable meetings or events wherever clients envision. PRA is also committed to susta... Show More
Operating with teams across the United States, PRA covers more than 29 top destinations and offers remote execution capabilities, enabling the planning of incomparable meetings or events wherever clients envision. PRA is also committed to susta... Show More
Job Requirements
- Applicants must be based in the Orlando area
- Able to attend events, client meetings, site inspections, etc. in person
- Minimum 1-3 years administrative and/or sales experience
- Strong organizational skills
- Excellent communication skills
- Experience or degree in hospitality, business administration, or marketing
- Ability to multitask and meet deadlines
- Proficient in Microsoft Office Suite
- Willingness to work hybrid, with in-office and remote days
- Ability to support sales and event logistics
- Strong attention to detail
Job Qualifications
- Minimum 1-3 years administrative and/or sales experience
- Strong administrative and organizational skills with aptitude for attention to detail
- Experience in the hospitality industry in the sales or conference services arena and/or degree in Hospitality and Tourism Management or Business Administration/Marketing
- Exceptional written and verbal communication skills
- Able to juggle tasks and set priorities on a daily, and weekly basis as needed
- Prior experience in meeting client deadlines
- Knowledge of regional destination and venues
- Efficient in Microsoft Office Suite and other applications preferred
- Hybrid role
- in-office days will be required as set forth by Regional Leader
Job Duties
- Support with logistics and planning of site inspections and coordinate all supplier partner details, costs, and site reconciliations as well as supplier follow up post-site
- Advance, attend and support site inspections as needed
- Coordinate client gifts and collateral for site inspections, planning visits, and program operations
- Plan and coordinate hotel drops/visits and hosted events, including purchasing and assembling custom gifting
- Update hotel presentations as needed and keep marketing assets current (custom Destination Overviews, site catalog, restaurant guides, etc.)
- Assist with hotel partner follow up and ensure the deployment list is accurate and updated
- Support client proposals by pulling standard offerings as requested and needed to assist the sales team
- Review client proposals against RFPs as interim step prior to RSM reviewing and sending (final review done by Sales Manager/Director) as needed
- Support logistics for key account and hotel FAMS and hosted events
- Support logistics for VIP client arrangements/personal requests/trips
- Administrative support to include maintaining client and hotel information and deployment, running custom sales reports to support with prospecting efforts, etc.
- Support the sales team on client calls by taking notes when appropriate or needed
- Support the sales team with client communication via phone or email, as well as support the sales process with the internal XD team, when sales team is traveling or not available to respond
- Work alongside the sales and XD teams to develop new products to offer to clients and update boilerplates as needed
- Administrative tasks may include updating master sales calendar, document creation such as a letter of intent or similar, maintaining client amenity inventory, and more
- Support with Sales and Marketing Budget tracking
- Provide Marketing support by creating templated pieces such as: 'In Case you Missed It', case studies, hotel branded pieces, sales trip follow up pieces, etc. to be reviewed and approved by the sales team and Regional Vice President
- Assist sales and XD teams with annual rates/tariffs to present to major clients
- Remain current in local destination events, happenings, to trigger key communication opportunities to clients
- Attend industry events as needed and appropriate
- Support and oversee events on-site as required
- Strong sales acumen and desire to move into seller role or leadership position
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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