Event Sales Coordinator

Carmel, IN, USA|Onsite

Job Overview

Employment Type

Full-time

Part-time

Compensation

Type:

Hourly

Rate:

Range $19.00 - $26.00

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Medical

Dental

Vision

Life insurance

short-term disability

long-term disability

401(k) retirement savings plan

Generous Paid Time Off and Leave Programs

Job Description

Invited is a premier company in the hospitality and service industry, known for its dedication to building meaningful relationships and enriching the lives of its members, guests, and employees. Since its inception in 1957, Invited has grown to become the largest owner and operator of private clubs nationwide. With a portfolio of over 130 country clubs, city clubs, and athletic clubs, Invited offers a diverse array of first-class amenities. These include championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, and fitness centers, making it a leader in providing exceptional club experiences across the United States. The... Show More

Job Requirements

High school diploma or equivalent
Minimum of 1 year of experience in customer-facing or sales support role in hospitality or events industry
Ability to stand, walk, and perform physical activities for extended periods
Ability to work in varying temperatures and environments with potential exposure to dust, fumes, or gases
Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding/unfolding as required
Able to lift, carry, push, and pull up to 25 lbs occasionally
Effective communication skills including talking and hearing with sufficient visual acuity

Job Qualifications

High school diploma or equivalent
Minimum of 1 year of experience in customer-facing or sales support role in hospitality or events industry
College coursework in hospitality, marketing, or related field preferred
Basic understanding of marketing and prospecting strategies
Basic understanding of Microsoft Office and event management software
Strong organizational skills and attention to detail
Effective verbal and written communication skills
Ability to work collaboratively within a team environment

Job Duties

Assist the Event Sales Manager with coordination and execution of event sales, including event details, logistics, and client communication
Serve as the primary point of contact for clients during event planning, ensuring client needs and preferences are documented and communicated
Support creation and distribution of event proposals, contracts, event orders, floor plans, and diagrams with accuracy
Maintain and update client database with accurate information and assist in prospect inventory development
Ensure proper filing and organization of all event-related documents, including contracts and payment records
Assist with basic financial tracking, such as recording deposits and payments in coordination with accounting
Manage event supplies and inventory, coordinating with vendors as needed
Coordinate with kitchen and service teams to ensure event details are communicated and executed as planned
Participate in regular sales and event meetings, providing updates on event status and client interactions
Provide general administrative support to the Event Sales Manager and Director as needed
Assist others as needed and take on additional tasks assigned by management
Follow company, club, and department policies, procedures, and instructions
Maintain professionalism and commitment to excellence in interactions with members, colleagues, and staff
Follow safe working practices and encourage others to do the same
Take initiative in personal and professional growth and maintain required certifications
Address and resolve challenges using available resources, collaborating with regional and corporate teams
Attend daily briefings and actively engage in required activities to contribute to team success

Job Qualifications

Experience

Entry Level (1-2 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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