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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Short term disability insurance
long term disability insurance
401(k) with match
Parental leave
cell phone stipend
Home internet stipend
Paid vacation
Paid sick leave
Paid holidays
Pet insurance
flexible spending accounts
Job Description
PRA is the market-leading business event management firm known for delivering unique experiences that resonate deeply with hearts, minds, and businesses alike. Established with the mission to blend Passion, Reach, and Authenticity, PRA collaborates closely with clients to craft creative, multi-sensory attendee journeys that leave lasting impressions. As a company, PRA stands out in the experiential events industry by fusing innovative event design with unparalleled operational logistics, ensuring every event is not only memorable but also seamless in execution. The company's footprint is extensive, with local teams spanning more than 29 top destinations across the US, complemented by a dedicated... Show More
Job Requirements
- Bachelor's degree or equivalent relevant experience
- At least 3 years experience managing execution of corporate meetings and events
- Strong organizational and communication skills
- Ability to manage multiple projects and deadlines
- Flexibility to work evenings, weekends and holidays
- Must be based in or near Orlando
- Ability to travel occasionally
- Knowledge of local venues and suppliers
- Experience managing and supervising teams
- Proficiency in contract negotiation and budget management
- Ability to multitask effectively
- Strong interpersonal skills
- Must be able to work collaboratively with diverse stakeholders
Job Qualifications
- Bachelor's degree or equivalent relevant experience
- Minimum of 3 years experience in overseeing corporate meetings, client events, or complex programs
- Experience in DMC, corporate incentive travel, hospitality or related fields preferred
- Ability to manage operations functions and supervise field staff effectively
- Excellent interpersonal and communication skills
- Ability to read, analyze and interpret client proposals, contracts, and financial reports
- Competent in responding to client and supplier inquiries
- Strong multitasking capabilities
- Ability to collaborate with all management levels, hoteliers, vendors and clients
- Knowledge of local venues, attractions, and suppliers
- Flexible availability including weekends, evenings and holidays
- Willingness to travel occasionally to support regional and company activities
Job Duties
- Responsible for logistical management and operational execution of client events and programs
- Serves as primary contact for client during pre-planning and operations post-sale
- Meets with sales team to review client program details and assumes primary client contact after contract
- Manages program changes during pre-planning and onsite including negotiating and upselling
- Manages expected gross margin for the event once contracted
- Orders, confirms and re-confirms all suppliers, develops partner relationships, negotiates contracts and terms
- Ensures deposits and billing are completed as contracted
- Determines field staff assignments and coordinates their work schedules
- Prepares and distributes trip sheets and relevant program information for field staff
- Participates in recruiting and training field staff
- Processes all field staff compensation paperwork
- Maintains inventory of uniforms and materials, coordinating additional purchases
- Completes all program production paperwork including trip sheets, check requests, service agreements, invoicing and job costing
- Assists experience designers with program development
- Manages cost preparation, program summaries, deposit invoices and related correspondence
- Coordinates forwarding program information to venues and hotels
- Conducts pre-con meetings with clients and hotels
- Keeps sales managers informed of opportunities and program changes, taking corrective action as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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