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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $50,000.00 - $75,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
401(k) with match
Parental leave
Paid vacation
sick leave
Holidays
Pet insurance
Flexible spending account
cell phone stipend
Home internet stipend
Job Description
PRA is a leading business event management firm renowned for delivering unique and transformative experiences that inspire audiences and drive business success. With a core philosophy rooted in Passion, Reach, and Authenticity, PRA collaborates closely with clients to design innovative, multi-sensory attendee journeys that leave a lasting impression. The company operates across more than 29 prime destinations in the United States with a blend of local on-the-ground teams and a specialized remote execution team capable of orchestrating events anywhere clients envision an exceptional meeting or event. PRA stands out not only because of its meticulous attention to event production but... Show More
Job Requirements
- Bachelor's degree or equivalent relevant experience
- 3 years of experience overseeing execution of corporate meetings, client events or complex programs
- Ability to manage operations functions and supervise field staff
- Excellent interpersonal and communication skills
- Ability to read and interpret client proposals and legal documents
- Ability to multitask and manage multiple deadlines
- Flexibility to work evenings, weekends, and holidays
- Willingness to travel as needed
- Based in or near Colorado Springs
- Ability to work hybrid with 2 days a week in office
Job Qualifications
- Bachelor's degree or equivalent relevant experience
- Minimum 3 years of experience overseeing execution of corporate meetings, client events, or complex programs
- Experience in DMC, corporate incentive travel, hospitality, or related field preferred
- Proven ability to manage operations functions and effectively supervise field staff
- Excellent interpersonal and communication skills with diverse clients and partners
- Ability to read, analyze and interpret client proposals, contracts, financial reports, and legal documents
- Ability to present information and respond to questions confidently
- Strong multitasking skills to manage multiple programs with varying deadlines
- Ability to work well with all levels of management, venue staff, clients, and suppliers
- Working knowledge of local attractions, hotels, parks, venues and supplier partners
- Willingness to work flexible hours including weekends, evenings, and holidays
- Ability and willingness to travel as required to support the region and company operations
Job Duties
- Responsible for the logistical management and operational execution of client events and programs
- Serves as the primary contact for the client during pre-planning and operation of the client’s program post-sale to ensure client satisfaction and account retention
- Meets with sales team to review client program details and assumes primary client contact role post-contract
- Manages program changes during pre-planning and on-site including negotiating and up-selling
- Responsible for managing expected gross margin for the event once contracted
- Orders, confirms, and reconfirms all suppliers and develops relationships with supplier partners while negotiating contract terms
- Ensures deposits for programs have been received and billing is completed
- Determines field staff work assignments based on program schedule and staffing needs
- Prepares and distributes trip sheets and relevant program information for field staff
- Participates in recruiting and training field staff
- Coordinates and processes all field staff paperwork including timesheets and expense reports
- Maintains inventory of field staff uniforms and materials and coordinates additional purchases
- Completes all program production paperwork such as trip sheets, check requests, service agreements, invoicing, job costing, and expense reports
- Assists experience designers with program development according to client specifications
- Manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
- Forwards necessary program information to hotel and venue representatives for seamless coordination
- Conducts pre-con meetings with client and hotel to review program details
- Keeps regional and global sales managers informed of opportunities and program changes and takes corrective actions as needed to ensure client objectives are met
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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