Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $50,000.00 - $75,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
short term disability
long term disability
401(k) with match
Parental leave
cell phone stipend
Home internet stipend
Paid vacation
sick leave
Holidays
Pet insurance
flexible spending accounts
Job Description
PRA is the market-leading business event management firm specializing in delivering unique experiences that inspire and move hearts, minds, and businesses forward. Established as a dynamic company blending Passion, Reach, and Authenticity, PRA collaborates closely with its clients to craft creative, multi-sensory attendee journeys that leave lasting impressions. With local teams across the United States covering more than 29 top destinations and a remote execution team capable of planning events anywhere, PRA is committed to excellence in corporate and incentive event planning. Their comprehensive service offerings include creative event design and production, local excursions, tours, teambuilding, offsite events, dine arounds,... Show More
Job Requirements
- Bachelor's degree or equivalent relevant experience
- minimum 3 years of experience managing corporate meetings and client events
- strong communication and interpersonal skills
- ability to multitask and manage multiple projects simultaneously
- working knowledge of local venues and supplier partners
- flexibility to work weekends, holidays, and evenings
- must be based in or near Colorado Springs
- ability to travel occasionally
Job Qualifications
- Bachelor's degree or equivalent relevant experience
- 3 years of experience in overseeing execution of corporate meetings, client events, and other complex programs
- experience in DMC, corporate incentive travel, hospitality, or related field highly preferred
- ability to manage operations functions and supervise field staff effectively
- excellent interpersonal and communication skills with clients, supplier partners, coworkers, and employees
- ability to read, analyze, and interpret client proposal requirements, contracts, financial reports, and other legal documents
- ability to effectively present information and respond to questions from clients, supplier partners, and hoteliers
- ability to multitask and manage multiple programs with different deadlines
- ability to work well with all levels of management, staff, hoteliers, venue staff, clients, and supplier partners
- working knowledge of local area attractions, hotels, parks, venues, and supplier partners with ability to locate and vet new partners
- flexibility to work flexible hours including weekends, evenings, and holidays
- willingness to travel as needed to support the region and PRA system
Job Duties
- Responsible for the logistical management and operational execution of client events and programs
- serves as the primary contact for the client during pre-planning and operation of the client’s program post-sale
- meets with sales team to review details of client programs and serves as primary client contact once event is contracted
- manages program changes during pre-planning and on-site, negotiating and upselling
- responsible for managing the expected gross margin for the event once contracted
- orders, confirms and re-confirms all suppliers, develops relationships with supplier partners, negotiates and contracts terms of service and price
- ensures deposits have been received as contracted and billing is completed
- determines field staff work assignments based on program schedule and staffing needs
- prepares and distributes trip sheets and relevant program information for field staff
- participates in recruiting and training field staff
- coordinates and processes all field staff paperwork including timesheets, expense reports, and pay rate change forms
- maintains inventory of field staff uniforms and materials and coordinates purchases of additional uniforms and equipment
- completes all program production paperwork such as trip sheets, check requests, service agreements, invoicing, job costing, and expense reports
- assists experience designers with program development according to client specifications
- manages cost preparation, program summaries, deposit invoices, service agreements, and related correspondence
- forwards necessary program information to hotel and venue representatives to ensure seamless coordination
- conducts pre-con meetings with clients and hotels to review program details
- keeps regional and global sales managers fully informed of opportunities and program changes and takes corrective action as necessary to ensure successful delivery of client objectives
OysterLink simplifies hospitality hiring.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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