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Event Planning Specialist
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $64,400.00 - $80,000.00
Work Schedule
Standard Hours
Benefits
Medical
Dental
Life insurance
Health care flexible spending
Dependent care flexible spending
401K Savings Plans
Paid Time Off
Job Description
AmTrust Financial Services is a leading company in the financial services sector, committed to delivering innovative solutions and exceptional services to its clients. Known for fostering a dynamic and inclusive work environment, AmTrust emphasizes professional growth, employee engagement, and a culture that values diversity and excellence. With a strong foundation in its mission and values, the company supports a broad range of financial products and services designed to meet the evolving needs of its customers. AmTrust's commitment to its employees includes a competitive compensation package and extensive benefits, making it a sought-after employer in the industry.
The role of E... Show More
The role of E... Show More
Job Requirements
- 5+ years of experience in event planning, meetings management, or hospitality
- Strong proficiency in Microsoft Excel, Word, and PowerPoint
- Proven ability to manage budgets, coordinate vendors, and orchestrate complex logistics
- Exceptional organizational, problem-solving, and multitasking abilities
- Professional presence with the ability to communicate and present effectively to senior leaders
- Demonstrated ability to perform calmly and adapt quickly in fast-paced, high-pressure environments
Job Qualifications
- 5+ years of experience in event planning, meetings management, or hospitality
- Strong proficiency in Microsoft Excel, Word, and PowerPoint
- Proven ability to manage budgets, coordinate vendors, and orchestrate complex logistics
- Exceptional organizational, problem-solving, and multitasking abilities
- Professional presence with the ability to communicate and present effectively to senior leaders
- Demonstrated ability to perform calmly and adapt quickly in fast-paced, high-pressure environments
- Bachelor's degree in communications, hospitality, marketing, public relations, or related field preferred
- Experience with financial planning, budgeting, and marketing support preferred
- Familiarity with event technology platforms, virtual meeting tools, and professional systems such as Cvent, Copilot, SurveyMonkey, Qualtrics, Ironclad, Concur, Oracle preferred
Job Duties
- Design, coordinate, and execute internal and external events including face-to-face, hybrid, and virtual programs
- Administer registration systems, event apps, surveys, signage, and onsite logistics
- Source and secure venues, negotiate contracts, and manage food and beverage, transportation, and production requirements
- Develop and oversee event budgets, ensuring accurate tracking and reconciliation
- Direct vendor relationships, review and negotiate contracts, and manage accounts payable
- Monitor and enforce cost control practices and company financial policies
- Partner with internal teams, executives, and external vendors to align event objectives, timelines, and expectations
- Advise stakeholders throughout the event lifecycle to ensure professional, high-quality attendee experience
- Guide, train, and support the Producer and/or Coordinator for Meetings and Events
- Champion best practices and contribute to continuous improvement efforts across the department
- Stay current with hospitality trends, venues, emerging technologies, and industry best practices
- Introduce and apply innovative ideas to enhance program effectiveness and attendee engagement
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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