Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $115,000.00 - $145,000.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical
Dental
Vision
Health savings account
flexible spending accounts
Pre-tax commuter benefits
Life insurance
AD&D
long-term care coverage
backup care
parental support benefits
Paid Time Off
Paid holidays
Parental leave
Fertility benefits
Job Description
Cooley LLP is a prominent full-service corporate law firm known for its commitment to innovation, quality, and client service. With a broad range of legal expertise serving technology, life sciences, and other dynamic industries, Cooley provides tailored solutions that meet the unique needs of its diverse clientele. The firm has cultivated a collaborative and inclusive culture that values excellence, creativity, and professional growth. Cooley supports its employees through comprehensive benefits, competitive compensation, and an environment that fosters development and inclusion. This position is full-time, offering a competitive salary range of $115,000 to $145,000 annually, with final compensation based on geographic... Show More
Job Requirements
- Proficiency in Microsoft Office suite, iManage and other firm applications after orientation at Cooley LLP
- Ability to work extended and/or weekend hours, as required
- Ability to travel, as required
- Five-plus years of event management experience
- Experience running virtual events
- Highly proficient in Zoom
Job Qualifications
- Bachelor's degree preferred, especially in business, communication, marketing or related field
- Five or more years of event management experience
- Experience running virtual events
- Highly proficient in Zoom
- Experience planning multiple high-level, logistically complicated events simultaneously
- Experience with vendor contract negotiations, particularly hotels and catering
- Familiarity with legal services provided by a full-service corporate law firm and needs/expectations of their clients
- Supervisory experience
- Excellent verbal, written and interpersonal communication skills
- Ability to work well with others and develop professional relationships
- Self-motivator with high energy and enthusiasm
- Ability to work well under pressure within a deadline-driven environment
- Excellent organizational skills and detail-oriented while multitasking
Job Duties
- Plan, organize and implement marketing events hosted and/or sponsored by Cooley, ensuring exceptional attendee experiences and maximum ROI
- Serve as the primary point of contact leading each assigned event
- Represent Cooley on-site at events, as necessary
- Manage virtual events using Zoom
- Collaborate with Marketing and Business Development team members on event strategy, goals and materials
- Determine creative, cost-effective approaches for all events and provide detailed implementation proposals to event team members or attorneys
- Research all aspects of events including venues, timing, housing, catering, transportation, registration, entertainment, decoration, billing, communications/invitations, RSVPs, room blocks, name badges, food and beverage, room set-up, speakers, AV, production and handouts, off-site activities, giveaways, shipping, branding, etc. according to internal client needs, including price comparison and site inspections
- Research, solicit proposals from, and conduct site visits and inspections of potential event properties, including hotels and resorts, restaurants, bar/lounges, and special event spaces. Prepare visual presentations and/or cost-comparison spreadsheets of venue recommendations, as requested
- Negotiate contracts for venues, caterers, and other vendors and suppliers, working closely with the firm’s internal contract review team to ensure compliance
- Conduct post-event evaluations, including client and participant satisfaction and ROI
- Create and manage budgets of varying sizes, tracking and demonstrating ROI
- Work in collaboration with various Cooley departments (i.e., Technology, Facilities, Catering) to execute events
- Establish event design and staging (i.e., media needs, lighting, audio-visual) and event agenda (i.e., speaker order, breaks, meals) as well as shipping of event materials if off-site
- Use Salesforce to run reports, manage lists, and track RSVPs, attendance, follow-up, etc.
- Provide planning and RSVP updates, Salesforce "who-knows-whom" reports and identify appropriate event follow-up activities to maximize business development potential
- Develop and manage event timelines, communicating deadlines and assignments to marketing business professionals and consultants, as necessary
- Work with in-house design business professionals to develop creative and compelling event themes
- Work with in-house communications team to develop social media and PR/press plans to leverage and promote relevant events
- Utilize data from past events to enact changes to improve future results
- Build and maintain an international network of other event planners and third-party resources
- Manage relationships with trade organizations, conference organizers and other third-party partners
- Function as main point of contact between Cooley and these relationships
- Ensure relevant events are posted to the firm’s website, internal calendar, etc.
- Implement best practices, policies and workflow procedures to ensure the efficient and effective execution of all events
- Work with in-house digital marketing team to build and send invitations and other collateral with the firm’s email marketing system (Pardot). Run reports, track distribution, etc.
- Manage and assign tasks to on-site business professionals, which may include other members of the marketing department, other Cooley business professionals, or vendors/consultants
- Work with organizations that approve CLE, CDP, and other professional education credits for course accreditation
- Serve as direct supervisor and mentor to direct reports
- Provide day-to-day supervision of direct reports, ensure compliance with assigned work hours and monitor for compliance with all firm and department policies. Manage staffing coverage, review and process time logs/time off requests
- Support business professional development and continued educational opportunities
- In collaboration with immediate supervisor and CN HR, participate in hiring, performance appraisals, counseling, termination and other employee lifecycle events
- All other duties as assigned or required
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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