Job Overview
Employment Type
Temporary
Hourly
Compensation
Type:
Hourly
Rate:
Range $22.00 - $32.00
Work Schedule
Standard Hours
Flexible
Benefits
competitive base salary
Professional development opportunities
Access to Heart U corporate university
Employee Resource Groups
mentoring programs
Job Description
The American Heart Association (AHA), founded in 1924, is a leading non-profit organization dedicated to reducing cardiovascular disease and stroke, contributing to the well-being and longevity of millions. Over nearly a century, the Association has cut cardiovascular disease deaths in half and continues to drive progress through innovative science, advocacy, education, and community outreach. The AHA is committed to promoting healthier lives for people of all backgrounds and demographics and fosters a workplace culture known as #TheAHALife, emphasizing work-life harmonization and personal and professional development. With initiatives such as Heart U, an award-winning corporate university, the Association provides ongoing training... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- at least three years of experience in administrative work, project coordination, or event management systems
- proficient with web conferencing tools such as Zoom and Microsoft Teams
- intermediate to advanced skills in Microsoft PowerPoint, Word, and Excel
- ability to multitask and handle changing priorities
- reliable transportation access at all times
- must be at least 18 years old and pass a background check
- ability to lift and move materials and supplies as needed
- strong communication and interpersonal skills
- ability to work independently and within a team environment
- willingness to be flexible and adaptable to changing work demands
Job Qualifications
- High school diploma or equivalent
- at least three years of experience in administrative work, project coordination, and/or event management systems with strong attention to detail
- experience in event planning, organizing, consultation, and event management preferred
- proficient in using web conferencing software such as Zoom and Microsoft Teams
- demonstrated ability to work on multiple tasks concurrently
- intermediate skills in PowerPoint, Word, and Excel, with advanced skills preferred
- ability to objectively evaluate, make effective decisions, and develop alternative solutions
- ability to work in a team environment and interact with all levels of staff, volunteers, and the public
- excellent interpersonal skills with diplomatic, self-motivated, resourceful, considerate, and tactful demeanor
- willingness to work in an atmosphere requiring flexibility and change
- strong report preparation, proofreading, and attention to detail skills
- access to reliable transportation at all times on an immediate basis
- ability to transport materials and supplies to and from meetings and events
- ability to pass a background check and be at least 18 years old
Job Duties
- Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
- proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines
- plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
- implement Association risk reduction procedures to ensure the safety and success of each event
- recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
- attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly
- act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support
- prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
- manage event data including guest names, contact information, table assignments, sponsorship/donor benefits, and other notes
- oversee auction item data collection and entry ensuring precision and compliance
- manage and monitor donation information ensuring accurate and timely recording
- generate reports from various systems as needed
- collaborate with fundraising teams to review campaign revenue reports, accounts receivable, and accounts payable reports ensuring accuracy
- research customer discrepancies and past-due amounts with the assistance of staff accountant and team
- input requests for payments in financial system for vendor contracts and invoices
- monitor and manage event budgets ensuring cost-effective planning and adherence to financial guidelines
- adhere to American Heart Association funds handling and PCI procedures for checks, cash, and credit card transactions
- maintain open communication with directors and volunteers to achieve objectives
- respond to customer inquiries both internally and externally in a knowledgeable and timely manner
- perform other duties as required to support Directors/Sr. Directors, Vice Presidents, and Senior Vice Presidents
- assist in the coordination and execution of leadership and board meetings
- prepare presentations, correspondence, and documentation including meeting minutes in a timely manner
- work independently and as part of a team on special nonrecurring and ongoing projects
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
You may be also interested in:
Nearby Cities
Jobs By Filter