Job Overview
Employment Type
Part-time
Hourly
Compensation
Type:
Hourly
Rate:
Range $21.00 - $30.00
Work Schedule
Flexible
Day Shifts
Benefits
competitive base salary
Performance and recognition programs
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement program with employer match
Employee assistance program
employee wellness program
telemedicine
Paid Time Off
Paid holidays
Tuition Assistance
Professional development opportunities
Work-life harmonization
Job Description
The American Heart Association (AHA) is a renowned nonprofit organization dedicated to fighting cardiovascular diseases and promoting heart health since its founding in 1924. Through decades of commitment and groundbreaking efforts in research, advocacy, and community programs, the AHA has successfully cut cardiovascular disease deaths in half. Despite these achievements, the organization recognizes that much work remains to overcome the prevalent health challenges facing individuals today. As a trusted leader in cardiovascular and brain health, the American Heart Association is driven by the mission to be a relentless force for a world of longer, healthier lives, embracing diversity and inclusion... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work project coordination and or event management systems with strong attention to detail
- Experience in event planning organizing consultation and event management preferred
- Proficient in using web conferencing software such as Zoom Microsoft Teams etc
- Demonstrated ability to work on multiple tasks concurrently
- Must have intermediate skills in PowerPoint Word and Excel advanced knowledge and skill with these programs is preferred and subject to testing
- Ability to objectively evaluate make effective decisions and develop alternative solutions
- Ability to work in a team environment and interact with all levels of American Heart Association staff volunteers and the public
- Ability and willingness to build and cultivate relationships within and outside the American Heart Association
- Ability to be diplomatic self-motivated resourceful considerate and tactful
- Willingness to work in an atmosphere requiring flexibility and change with validated ability to respond quickly to changing ideas responsibilities expectations strategies and other processes at work
- Knowledge of and skill in report preparation proofreading and attention to detail
- Requires access to reliable transportation at all times on an immediate basis
- Ability to transport materials and other supplies to and from meetings and events with the ability to move large objects or request assistance
- Must pass a background check and be at least 18 years old
Job Qualifications
- High school diploma or equivalent
- At least three years of experience in administrative work project coordination or event management systems with strong attention to detail
- Experience in event planning organizing consultation and event management preferred
- Proficient in web conferencing software such as Zoom and Microsoft Teams
- Demonstrated ability to manage multiple tasks concurrently
- Intermediate skills in PowerPoint Word and Excel preferred advanced skills are a plus
- Ability to objectively evaluate make effective decisions and develop alternative solutions
- Ability to work in a team environment and interact with all levels of staff volunteers and the public
- Ability to build and cultivate relationships within and outside the organization
- Strong diplomacy self-motivation resourcefulness consideration and tact
- Willingness to work in a flexible and changing environment
- Knowledge of report preparation proofreading and attention to detail
- Access to reliable transportation
- Ability to transport materials and supplies and move large objects with help
- Must pass background check and be at least 18 years old
Job Duties
- Coordinate logistical aspects of assigned events ensuring seamless execution from start to finish
- Proactively research secure and manage vendors for event services ensuring cost-effective solutions and compliance with Association guidelines
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit schedule and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to oversee setup execution and teardown ensuring everything runs smoothly
- Act as a point of contact for vendors supporters sponsors volunteers and attendees providing exceptional service and support
- Prepare ADA-compliant digital event communications for save the dates invitations event logistics event programs and other marketing materials as needed
- Manage event data including guest names contact information table assignments sponsorship donor benefits and other key notes relevant to events
- Oversee collection management and entry of auction item data guaranteeing precise and prompt documentation
- Manage and monitor donation information ensuring accurate and timely recording and correct irregularities as needed
- Generate reports from various systems as needed
- Review financial reporting collaborating with fundraising teams to review campaign revenue accounts receivable and payable ensuring accuracy and completeness
- Research customer discrepancies and past-due amounts
- Input requests for payments in the financial system for vendor contracts and invoices
- Monitor and manage event budgets ensuring cost-effective planning adherence to financial guidelines
- Adhere to American Heart Association funds handling and PCI procedures for checks cash and credit card transactions
- Meet regularly with directors and volunteers to maintain open communication ensuring objectives are achieved
- Respond to customer inquiries both internally and externally in a knowledgeable and timely manner
- Perform other duties to support Directors Sr Directors Vice Presidents and Senior Vice Presidents
- Assist in coordination and execution of leadership and board meetings
- Prepare presentations correspondence and documentation including meeting minutes
- Work independently and within a team on special nonrecurring and ongoing projects
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink helps hospitality teams hire in one place.
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