Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $21.75 - $31.25
Work Schedule
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement Plan
Paid Time Off
Job Description
The American Heart Association (AHA) is a prominent nonprofit organization founded in 1924, dedicated to fighting cardiovascular diseases and promoting brain health. Over the past century, the AHA has made significant strides in reducing cardiovascular disease deaths by half, yet the organization recognizes there is still much work to be done. With a passionate commitment to overcoming today's greatest health challenges, the AHA seeks motivated and dedicated individuals to join their mission of creating a healthier future for everyone. The organization embodies a culture known as #TheAHALife, which emphasizes work-life harmonization, core values, and holistic employee development, making it a... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work project coordination or event management
- Proficient in PowerPoint Word and Excel
- Experience in event planning and using web conferencing software such as Zoom or Microsoft Teams
- Ability to multitask and make effective decisions
- Ability to work collaboratively with staff volunteers and the public
- Able to work flexibly in a changing environment
- Requires access to reliable transportation
- Must be able to lift and move materials as needed
- Must pass a background check
- Must be at least 18 years old
Job Qualifications
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work project coordination or event management systems with strong attention to detail
- Experience in event planning organizing consultation and event management preferred
- Proficient in using web conferencing software such as Zoom and Microsoft Teams
- Demonstrated ability to work on multiple tasks concurrently
- Must have intermediate skills in PowerPoint Word and Excel Advanced knowledge and skill with these programs is preferred These skills are subject to testing
- Ability to objectively evaluate make effective decisions and develop alternative solutions
- Ability to work in a team environment and interact with all levels of American Heart Association staff volunteers and the public
- Ability and willingness to build and cultivate relationships within and outside the Association
- Ability to be diplomatic self-motivated resourceful considerate and tactful
- Willingness to work in an atmosphere requiring flexibility and change
- Validated ability to respond quickly to changing ideas responsibilities expectations strategies and other processes at work
- Knowledge of and skill in report preparation proofreading and attention to detail
- Requires access to reliable transportation at all times on an immediate basis
- Ability to transport materials and other supplies to and from meetings and events
- Must pass a background check and must be at least 18 years old
Job Duties
- Coordinate logistical aspects of assigned events ensuring seamless execution from start to finish
- Proactively research secure and manage vendors for event services ensuring cost-effective solutions and compliance with Association guidelines
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit schedule and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to oversee setup execution and teardown ensuring everything runs smoothly
- Act as a point of contact for vendors supporters sponsors volunteers and attendees providing exceptional service and support
- Prepare ADA-compliant digital event communications for save the dates invitations event logistics event programs and other marketing materials as needed
- Manage event data including guest names contact information table assignments sponsorship donor benefits and other key notes
- Oversee auction item data guaranteeing precise and prompt documentation
- Manage and monitor donation information ensuring accurate and timely recording
- Generate reports from various systems as needed
- Collaborate with fundraising teams to review campaign revenue reports accounts receivable and accounts payable
- Research customer discrepancies and past-due amounts
- Input requests for payments in the financial system for vendor contracts and invoices
- Monitor and manage event budgets ensuring cost-effective planning and adherence to financial guidelines
- Adhere to American Heart Association funds handling and PCI procedures
- Meeting regularly with directors and volunteers to maintain open lines of communication
- Responding to customer inquiries both internally and externally in a knowledgeable and timely manner
- Performing other duties as required to support Directors Sr Directors Vice Presidents and Senior Vice Presidents
- Assisting in coordination and execution of leadership and board meetings
- Preparing presentations correspondence and documentation including meeting minutes
- Working independently and within a team on special nonrecurring and ongoing projects
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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