Job Overview
Employment Type
Part-time
Hourly
Compensation
Type:
Hourly
Rate:
Range $20.75 - $30.00
Work Schedule
Flexible
Day Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement program with employer match
Employee assistance program
employee wellness program
telemedicine
Paid Time Off
Paid holidays
Tuition Assistance
Professional Development
Performance and recognition programs
Job Description
The American Heart Association (AHA), founded in 1924, is a leading nonprofit organization dedicated to reducing cardiovascular disease and stroke deaths. With nearly a century of trusted leadership, the AHA has successfully cut cardiovascular disease deaths in half and continues to drive progress toward healthier lives for all individuals. As a relentless force committed to advancing science, policy, and care, the AHA's mission centers on creating a world of longer, healthier lives regardless of race, ethnicity, gender, religion, age, sexual orientation, or physical and cognitive abilities. The association empowers communities through education, advocacy, and innovative research to overcome today’s most... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems with strong attention to detail
- Experience in event planning, organizing, consultation, and event management preferred
- Proficient in using web conferencing software such as Zoom, Microsoft Teams
- Demonstrated ability to work on multiple tasks concurrently
- Must have intermediate skills in PowerPoint, Word, and Excel
- Advanced knowledge and skill with these programs preferred
- Ability to objectively evaluate, make effective decisions, and develop alternative solutions
- Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public
- Ability to be diplomatic, self-motivated, resourceful, considerate, and tactful
- Willingness to work in an atmosphere requiring flexibility and change
- Knowledge of and skill in report preparation, proofreading, and attention to detail
- Requires access to reliable transportation at all times on an immediate basis
- Ability to transport materials and other supplies to and from meetings and events
- Ability to and/or move large objects with support or breakdown of heavier items
- Must pass a background check
- Must be at least 18 years old
Job Qualifications
- High school diploma or equivalent
- Three years of experience in administrative work, project coordination, or event management systems with strong attention to detail
- Experience in event planning, organizing, or consultation preferred
- Proficient in web conferencing software such as Zoom and Microsoft Teams
- Ability to work on multiple tasks concurrently
- Intermediate skills in PowerPoint, Word, and Excel required, advanced preferred
- Ability to evaluate situations objectively, make effective decisions, and provide alternative solutions
- Strong teamwork and interpersonal skills to interact across all organizational levels
- Diplomatic, self-motivated, resourceful, considerate, and tactful
- Adaptability to work in a flexible, changing environment
- Competence in report preparation and proofreading
- Access to reliable transportation
- Ability to transport materials and supplies to events
- Background check clearance
- At least 18 years old
Job Duties
- Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
- Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly
- Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support
- Prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed
- Manage event data including guest names, contact information, sponsorship benefits, auction items, and donation details
- Track donations and revenue, ensuring accurate recording and correcting irregularities
- Generate reports from various systems as needed
- Review financial reporting in collaboration with fundraising teams
- Research customer discrepancies and past-due amounts with team assistance
- Input payment requests for vendor contracts and invoices
- Monitor and manage event budgets, ensuring cost-effective planning and adherence to financial guidelines
- Adhere to American Heart Association Funds Handling and PCI Procedures
- Meet regularly with directors and volunteers to maintain communication
- Respond to customer inquiries internally and externally in a timely manner
- Assist in coordination and execution of leadership and board meetings
- Prepare presentations, correspondence, and documentation including meeting minutes
- Work independently and collaboratively on special projects
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink is built for hospitality recruitment.
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