Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $22.75 - $32.50
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement Plan
Paid Time Off
Tuition Assistance
employee wellness program
Job Description
The American Heart Association, founded in 1924, is a leading nonprofit organization dedicated to the prevention and treatment of cardiovascular disease and stroke. Over nearly a century, the Association has played a pivotal role in cutting cardiovascular disease deaths in half through its tireless efforts in research, education, advocacy, and community programs. With a commitment to fostering healthier lives for all, regardless of race, ethnicity, gender, or background, the American Heart Association continues to be a relentless force for progress in heart and brain health. The organization emphasizes a culture of work-life harmonization, offering robust training and development opportunities through... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems
- Proficient in Microsoft PowerPoint, Word, and Excel
- Ability to work in a team environment and interact with all levels of staff and volunteers
- Willingness to work outside of standard hours including occasional weekends
- Requires access to reliable transportation at all times
- Ability to lift and transport event materials and supplies
- Must pass a background check
- Must be at least 18 years old.
Job Qualifications
- High school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems
- Experience in event planning, organizing, consultation, and event management preferred
- Proficient in web conferencing software such as Zoom and Microsoft Teams
- Demonstrated ability to work on multiple tasks concurrently
- Intermediate skills in PowerPoint, Word, and Excel, with advanced skills preferred
- Ability to objectively evaluate and make effective decisions
- Strong interpersonal skills to work in a team environment and interact with staff, volunteers, and the public
- Diplomatic, self-motivated, resourceful, considerate, and tactful
- Ability to adapt to changing workloads and priorities
- Skilled in report preparation, proofreading, and attention to detail
- Access to reliable transportation at all times
- Ability to transport materials and supplies to and from events
- Must pass a background check and be at least 18 years old.
Job Duties
- Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
- Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines
- Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly
- Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support
- Prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials
- Manage event data including guest information, auction items, donations, and fundraising metrics
- Review financial reporting and assist with payment processing for vendor contracts and invoices
- Maintain communication with directors and volunteers, respond to inquiries, prepare presentations and documentation, and support leadership and board meetings.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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