Job Overview
Employment Type
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Range $19.75 - $28.50
Work Schedule
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
retirement plan with employer match
Paid Time Off
Tuition Assistance
Employee assistance program
Wellness Program
Telemedicine access
Job Description
The American Heart Association (AHA), founded in 1924, has been at the forefront of the fight against cardiovascular disease, successfully cutting deaths in half over the decades. As a leading nonprofit organization dedicated to improving heart and brain health, the AHA continues to confront today’s greatest health challenges by driving scientific research, influencing health policy, and promoting healthier lifestyle choices. The Association is deeply committed to fostering a work environment that supports work-life balance, professional growth, and employee well-being through initiatives such as Heart U, its award-winning corporate university, and various employee resource groups. AHA’s culture emphasizes inclusion, respect, and... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- Minimum three years of experience in administrative work, project coordination, or event management systems
- Experience with event planning and organizing preferred
- Proficient with web conferencing software like Zoom and Microsoft Teams
- Intermediate skills in Microsoft PowerPoint, Word, and Excel
- Ability to handle multiple tasks simultaneously
- Strong decision-making and problem-solving skills
- Ability to work professionally with diverse teams, volunteers, and public
- Willingness to be diplomatic, self-motivated, and adaptable
- Ability to prepare detailed reports and pay close attention to detail
- Reliable transportation available at all times
- Ability to lift and transport materials as needed for events
- Must pass a background check and be 18 years or older
Job Qualifications
- High school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems
- Experience in event planning, organizing, consultation, and event management preferred
- Proficient in using web conferencing software such as Zoom and Microsoft Teams
- Intermediate to advanced skills in PowerPoint, Word, and Excel
- Demonstrated ability to manage multiple tasks concurrently
- Ability to evaluate situations objectively and develop effective solutions
- Strong interpersonal skills to work within team environments and interact with all levels of staff, volunteers, and the public
- Diplomatic, self-motivated, resourceful, considerate, and tactful
- Ability to adapt to changing responsibilities, strategies, and work environment
- Attention to detail with skills in report preparation and proofreading
- Ability to access reliable transportation and perform physical tasks related to event logistics
- Must pass background check and be at least 18 years old
Job Duties
- Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
- Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly
- Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support
- Prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed
- Manage event data including donations, guest information, and auction items with accuracy and compliance
- Collaborate with fundraising teams to review financial reporting, including accounts receivable and payable, and input payment requests
- Support directors and senior leadership with meeting coordination, presentations, correspondence, and special projects
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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