Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $20.00 - $28.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
retirement program
Employee assistance program
employee wellness program
Paid Time Off
Tuition Assistance
Professional Development
Job Description
The American Heart Association, founded in 1924, is a leading nonprofit organization dedicated to fighting cardiovascular diseases and stroke. Over the decades, the Association has successfully cut cardiovascular disease deaths in half, a testament to its relentless efforts in advancing cardiovascular research, education, and public health initiatives. With a strong emphasis on improving health outcomes for all communities regardless of race, ethnicity, gender, and other identities, the organization drives breakthroughs in science, policy, and care. Known for its impactful mission and trusted leadership, the American Heart Association remains committed to building a healthier future through innovative solutions and community engagement.... Show More
Job Requirements
- High school diploma or equivalent
- minimum 3 years of experience in event management, project coordination, or administrative support
- proficiency in Outlook, Microsoft Teams, Canva, PowerPoint, Word, and Excel
- strong decision-making and problem-solving abilities
- excellent interpersonal skills
- self-motivated and adaptable
- access to reliable transportation
- smartphone ownership
- ability to move large objects
- must be at least 18 years old
- pass a background check
Job Qualifications
- High school diploma or equivalent
- minimum 3 years of experience in event management, project coordination, or administrative support
- strong attention to detail and ability to manage multiple tasks simultaneously
- proficiency in Outlook, Microsoft Teams, Canva, PowerPoint, Word, and Excel
- strong decision-making and problem-solving abilities
- excellent interpersonal skills with ability to build relationships across all levels
- self-motivated, adaptable, and diplomatic
- comfortable working in a dynamic, fast-changing environment
- skilled in report preparation and proofreading
- requires access to reliable transportation
- smartphone required
- ability to move large objects with precaution
- must be at least 18 years old and pass a background check
- college degree or advanced certificate preferred
- experience in nonprofit or mission-driven organizations preferred
- design skills with Canva or similar preferred
- experience with vendor negotiation and contract review preferred
Job Duties
- Lead and support planning for major fundraising events and donor experiences primarily in Delaware and potentially other areas
- collaborate with internal teams, vendors, and volunteers to manage event logistics, timelines, and execution
- maintain and manage data across multiple event systems related to leadership, donations, and planning
- process payments and monitor financials with accuracy and timeliness
- provide on-site support for events across the region, including occasional travel
- contribute to a high-performing team culture focused on excellence, innovation, and mission impact
- source and manage vendors, venues, catering, AV, and entertainment ensuring cost-effectiveness and compliance
- implement risk reduction procedures for safe event execution
- recruit, train, and schedule volunteers
- serve as the on-site lead for event setup, execution, and teardown
- act as primary contact for vendors, sponsors, volunteers, and attendees
- create ADA-compliant digital communications
- support virtual event production including multimedia coordination
- maintain accurate event data including guest lists, sponsorships, seating, and donor benefits
- manage auction item data and associated revenue
- track and analyze donation and revenue data
- collaborate with fundraising teams on financial reviews
- research discrepancies and resolve past-due amounts
- process vendor payments and contracts
- monitor event budgets
- maintain strong communication with directors and volunteers
- respond to inquiries professionally and timely
- support leadership with meetings and special projects
- prepare presentations and sponsorship materials
- work independently and collaboratively on initiatives
- perform other duties as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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