Job Overview
Employment Type
Hourly
Compensation
Type:
Hourly
Rate:
Range $20.00 - $28.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Retirement Plan
Paid Time Off
Job Description
The American Heart Association (AHA) is a renowned non-profit organization founded in 1924, dedicated to reducing cardiovascular disease deaths and improving heart health for people across the United States. Over nearly a century, the AHA has made significant strides in cutting cardiovascular disease deaths by half. Still, the organization acknowledges there is much more work to be done to combat today's critical health challenges. As a leading entity in heart and brain health advocacy, research funding, public health education, and community programs, the AHA strives to advance breakthroughs and implement proven solutions in science, policy, and care for healthier people... Show More
Job Requirements
- High school diploma or equivalent
- Minimum 3 years experience in event management, project coordination, or administrative support
- Proficiency in Microsoft Office and Canva
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Ability to work flexible hours including occasional weekends and travel
- Access to reliable transportation
- Ability to lift and/or move large objects with assistance
- Must be 18 years or older
- Pass background check
- Must have a smartphone
Job Qualifications
- High school diploma or equivalent
- Minimum 3 years of experience in event management, project coordination, or administrative support
- Strong attention to detail and ability to manage multiple tasks simultaneously
- Proficiency in Outlook, Microsoft Teams, Canva, PowerPoint, Word, and Excel
- Strong decision-making and problem-solving abilities
- Excellent interpersonal skills with the ability to build relationships across all levels
- Self-motivated, adaptable, and diplomatic
- Comfortable working in a dynamic, fast-changing environment
- Skilled in report preparation and proofreading
- Requires access to reliable transportation at all times
- Ability to move large objects with appropriate assistance
- Must be at least 18 years old and pass a background check
Job Duties
- Lead and support planning for major fundraising events and donor experiences primarily in Central Virginia
- Collaborate with internal teams, vendors, and volunteers to manage event logistics, timelines, and execution
- Maintain and manage data across multiple event systems related to leadership, donations, and planning
- Process payments and monitor financials with accuracy and timeliness
- Provide on-site support for events across the region, including occasional travel
- Contribute to a high-performing team culture focused on excellence, innovation, and mission impact
- Serve as the on-site lead for setup, execution, and teardown
- Recruit, train, and schedule volunteers to support event execution
- Act as the primary contact for vendors, sponsors, volunteers, and attendees
- Create ADA-compliant digital communications in coordination with marketing teams
- Support virtual event production including multimedia coordination and technical support
- Maintain accurate event data including guest lists, sponsorships, seating, and donor benefits
- Track and analyze donation and revenue data
- Collaborate with fundraising teams to ensure financial accuracy and resolve discrepancies
- Monitor event budgets and adhere to the Association's Funds Handling and PCI procedures
- Maintain communication with directors and volunteers for goal alignment
- Respond to internal and external inquiries professionally
- Support leadership with meeting coordination, documentation, and special projects
- Prepare presentations, sponsorship materials, correspondence, and meeting minutes
- Work independently and collaboratively on recurring and ad hoc initiatives
- Perform other duties as required
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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