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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $47,000.00 - $53,000.00
Work Schedule
On-call
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Tuition Discount
Flexible work schedule
Professional development opportunities
Job Description
St. Olaf College is a prestigious residential liberal arts college established in 1874, located on a scenic 300-acre campus in Northfield, Minnesota. The college serves approximately 3,000 students and employs around 800 faculty and staff. Known for its rigorous and nationally ranked curriculum, St. Olaf fosters the holistic development of students, emphasizing growth in mind, body, and spirit within an inclusive, globally engaged community. Nestled in a vibrant historic river town just 45 minutes from the culturally rich Twin Cities of Minneapolis and St. Paul, St. Olaf offers a dynamic and supportive environment for education and career growth. The college... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- Maintain a valid driver's license or obtain one within three months of starting
- Meet St. Olaf College driver authorization criteria with a satisfactory driving record
- 1+ years of related work experience in events management or relevant experience
- Successful completion of background checks including criminal, reference, work history, academic credentials, licenses, motor vehicle, DOT certification, credit check, employment eligibility verification, and/or pre-employment physical
- Ability to work some evenings and weekends
- Ability to travel up to 5% including local and national trips
- Availability for on-call 24/7 during summer session
- Ability to perform all essential job functions during emergencies
- Willingness to work flexible shifts when needed
Job Qualifications
- Bachelor's degree
- 1+ years of related work experience in events management or relevant experience
- Strong communication and organizational skills
- Ability to manage multiple priorities in a fast-paced environment
- Experience working with diverse teams and stakeholders
- Proficiency in contract management and vendor relations
- Ability to troubleshoot and make decisions on-site during events
- Commitment to diversity, equity, and inclusion
Job Duties
- Assist the planning of small to midsize events or portions of events partnering with departments to determine event goals and objectives and event logistics
- Support the coordination of large-scale or signature college events
- Provide onsite leadership for events and be the primary point person for real-time troubleshooting, decision-making, and direction for staff and volunteers by evaluating risks and making changes when necessary to make sure the event remains successful, on budget, and consistent with quality standards
- Coordinate with on-campus partners such as Public Safety, Facilities, Bon Appetit, IT, Broadcast/Media Service, Residence Life to manage logistics and ensure quality event experiences
- Serve as primary contact during summer program for parents, directors, coaches, public safety and event staff
- assess and handle medical emergencies, missing camper situations, and disciplinary actions
- Manage contracts and processing of invoices for event vendors
- Maintain database for all camps and conference contracts
- Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community
- Complete and meet deadlines for required training and performance management cycle
- Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables
- Make informed decisions related to event logistics in partnership with on and off-campus partners including catering, public safety, facilities/custodial, IT, rental vendors, musicians, faculty, and staff
- Perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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