Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Life insurance
Tuition Reimbursement
Job Description
Worldwide Events and Experiences is a dynamic department within Apple, a global technology leader renowned for its innovative products and rich user experiences. This team is dedicated to bringing the best of Apple to life through live events, global product launches, creator experiences, partner engagements, and internal corporate celebrations. The department is comprised of professionals from diverse backgrounds including event design, management, operations, broadcast, and production. This unique mix of expertise allows Worldwide Events and Experiences to create immersive, seamless, and uniquely memorable in-person experiences that reflect Apple’s brand values and commitment to excellence.
Apple, as a company, commands... Show More
Apple, as a company, commands... Show More
Job Requirements
- 5 plus years as a budget administrator or coordinator in the theatrical, film, and live event industries
- Mac, Excel, Numbers and Keynote proficient
- strong administration skills in theatrical, live event, or production space
- excellent communication and organizational skills
- ability to coordinate multiple projects simultaneously
- proactive and detail-oriented
- ability to manage vendor relations and purchase order processes
- ability to work well under pressure and adapt to rapidly changing priorities
- willingness to travel
Job Qualifications
- Experience creating or managing budget database systems
- action oriented, well organized and proactive
- proven track record developing and managing large, complex projects and teams
- excellent oral, written communication, analytical, and interpersonal skills
- ability to deal with ambiguity and connect the dots
- adaptability in a variety of situations
- willingness to learn and execute learnings
- proven ability to manage multiple projects simultaneously
- proactive, thoughtful, and strategic thinker
- ability to thrive in a fast-paced environment
- resourceful, self-motivated, extremely organized, and detail-oriented
- excellent prioritization skills and the ability to change and shift focus with ease
- ability to work well under pressure while maintaining self-composure and integrity
- willingness to travel
- experience working with clients in production, travel, hospitality, lifestyle, sports, tech, or entertainment
Job Duties
- Track and coordinate project budgets
- review crew rates
- ensure accurate purchase requests through spreadsheets and internal tools
- monitor vendor spend and review budget line items for estimates and invoices
- overall budget coordination with producers, vendors and cross-functional leads
- communicate budget targets and schedule to key members of the production team through various milestones
- act as a key point of contact both internally and externally, ensuring clear communication and managing expectations throughout the production process
- review and advise on production plans to ensure feasibility and alignment with company, union, and legal standards
- provide regular budget updates and forecasts to producers, managers and finance partners
- serve as a key point of contact for production personnel, working closely with internal departments
- maintain a diverse pool of freelance talent and vendors, fostering strong relationships and ensuring availability for future projects
- assist the wrap-up of production, ensuring that all materials, files, and finances are properly closed out and archived
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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