Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
Professional development opportunities
Commuter Benefits
Job Description
Worldwide Events and Experiences is the dedicated team at Apple that brings the magic of the brand and its innovative products to life through exceptional events and experiences. This division is renowned for orchestrating global product launches, unique creator experiences, impactful partner engagements, and inspiring internal events that embody Apple's core values and visionary spirit. The team comprises professionals with diverse expertise ranging from event design and management to operations, broadcast, and production, all collaborating to create unforgettable moments for audiences worldwide. The dynamic nature of this team demands creativity, collaboration, and a keen eye for detail, making it an... Show More
Job Requirements
- 5 plus years as a budget administrator or coordinator in the theatrical, film, and live event industries
- mac, excel, numbers and keynote proficient
- strong administration skills in theatrical, live event, or production space
- ability to coordinate budgets, purchase orders, vendor administration, and labor or crew administrative coordination
- excellent communication skills
- highly organized and detail oriented
- ability to manage multiple projects simultaneously
- proactive and strategic thinking
- willingness to learn and adapt
- ability to work under pressure
- willingness to travel
- experience working with a diverse pool of freelance talent and vendors
Job Qualifications
- experience creating or managing budget database systems
- action oriented, well organized and proactive
- proven track record developing and managing large, complex projects and teams
- excellent oral and written communication, analytical, and interpersonal skills to effectively work with all levels within the organization, contractors and vendors
- deals with ambiguity and has the ability to connect the dots
- adaptability in a variety of situations
- willingness to learn and execute learnings
- proven ability to manage multiple projects simultaneously
- proactive, thoughtful, and strategic thinker
- thrives in a fast-paced environment, resourceful, self-motivated, extremely organized, and detail-oriented
- excellent prioritization skills and the ability to change and shift focus with ease
- works well under pressure, maintaining self-composure and integrity
- willingness to travel
- worked with clients in production, travel, hospitality, lifestyle, sports, tech, and or entertainment
Job Duties
- track and coordinate project budgets
- review crew rates
- ensure accurate purchase requests through spreadsheets and internal tools
- monitor vendor spend and review budget line items for estimates and invoices
- overall budget coordination with producers, vendors and cross functional leads
- communicate budget targets and schedule to key members of the production team through various milestones
- act as a key point of contact both internally and externally, ensuring clear communication and managing expectations throughout the production process
- review and advise on production plans to ensure feasibility and alignment with company, union, and legal standards
- provide regular budget updates and forecasts to producers, managers and finance partners
- serve as a key point of contact for production personnel, working closely with internal departments
- maintain a diverse pool of freelance talent and vendors, fostering strong relationships and ensuring availability for future projects
- assist the wrap-up of production, ensuring that all materials, files, and finances are properly closed out and archived
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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