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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $60,000.00 - $70,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Flexible PTO
401(k) match up to 3%
Hybrid schedule
performance-based bonuses
Work with nonprofit organizations
Travel opportunities
competitive base salary
Job Description
Utopia Experience is a dynamic event planning company based in St. Louis, Missouri, renowned for designing and executing high-stakes, high-visibility events that truly move industries forward. With a strong reputation in the event planning space, Utopia Experience specializes in orchestrating conferences, nonprofit galas, and corporate events that are more than logistical operations—they are transformative experiences that shape industries, fund life-changing missions, and redefine company cultures. Established with a vision to create meaningful and impactful events, Utopia Experience has over 23 years in business, having produced more than 2,000 events, yet maintaining the innovative spirit and agility of a startup. The... Show More
Job Requirements
- Be legally authorized to work in the U.S.
- Have reliable transportation
- Be flexible with evenings and weekends during event season
- Have a valid passport or be willing to obtain one
- Be comfortable with modern technology such as Cvent, Hubspot, Monday.com, and Google Sheets
- Based in or willing to relocate to the St. Louis area
- Passionate about experiences that matter
- See event planning as a craft, not just a job
- Comfortable with accountability and high standards
Job Qualifications
- 3–5+ years planning corporate events, conferences, and/or large-scale nonprofit galas
- Proven success managing $100K+ event budgets with strong financial discipline
- Experience negotiating hotel contracts with understanding of attrition
- Hands-on experience with registration platforms such as Cvent, Stova, and Whova
- Comfort working with AV vendors, production teams, and technical requirements
- Strong problem-solving skills with crisis management
- Excellent communication and interpersonal skills
- Ability to work collaboratively in a team environment
Job Duties
- Own the full planning lifecycle for conferences, corporate events, and nonprofit galas
- Negotiate hotel contracts that protect margins and satisfy finance teams
- Design sponsorship packages that foster true partnerships
- Build intuitive registration pages using platforms like Cvent, Stova, and Whova
- Manage AV procurement and vendor partnerships
- Create signage plans, event assets, and attendee journey maps
- Manage complex logistics including multi-track conferences, layered run-of-shows, and speaker coordination
- Travel to events to ensure seamless on-site execution
- Coordinate clients, production teams, vendors, and VIP speakers
- Help refine and scale planning processes for new markets
- Collaborate with event coordinator, VP of operations, creative, production, and business development teams
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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