Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $24.25 - $35.50
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Travel reimbursement
Flexible Schedule
Job Description
AMERIND is a federally chartered tribally owned corporation formed under Section 17 of the Indian Reorganization Act by its Members, the governmental units of federally recognized Tribal Nations that administer federally funded housing programs for American Indian and Alaska Native families. The organization holds operating authority to collaborate with Tribal Governments, Enterprises, and Citizens, offering coverage in Property and Liability, Workers Compensation, Homeowners and Renters insurance, Employee Benefits, Fleet Auto coverage, and support for Critical Infrastructure development. AMERIND’s foundation is deeply rooted in serving the unique needs of Native American communities while ensuring comprehensive risk management solutions. The company’s commitment... Show More
Job Requirements
- Bachelor's degree in hospitality, meeting/event planning or related field
- five years direct experience in event and conference planning
- valid driver's license
- ability to travel locally and out of state
- successfully pass a background investigation
- no felony, theft or fraud convictions
- complete the Associate in Insurance (AINS) designation within six months after the 90-day evaluation period
- complete an elective course and six hours of professional development within 12 months after the evaluation period
Job Qualifications
- Bachelor's degree in hospitality, meeting/event planning or related field
- five years direct experience in event and conference planning
- valid driver's license
- ability to communicate effectively in English both verbally and in writing
- knowledge of event planning principles and requirements
- experience with contract negotiation and budget management
- proficiency in MS Office, Excel, SharePoint, Outlook, and presentation software
- ability to operate event management software and applications
- skill in graphic and web design
- strong interpersonal and communication skills
- ability to work independently and meet deadlines
- knowledge of public relations, promotions, and marketing principles
Job Duties
- Plan and coordinate all aspects of events including venue selection, catering, entertainment, signage, transportation, promotional materials and guest accommodations
- Consults with venue representatives to assess event requirements
- Plan and set goals and objectives for meetings, conferences, and events considering budgets, speakers, facilities, technology, equipment, and logistics
- Conduct site visits to assess potential venues and prepare comparison reports
- Develop and maintain up-to-date lists of available venues, services, and pricing
- Compile and present a shortlist of prospective event locations and provide expert recommendations
- Manage event budgets, gather pricing information, negotiate contracts, and track expenditures
- Collaborate with internal staff to brainstorm, plan, and develop event schedules and secure speakers
- Ensure compliance with legal, safety, and health regulations and secure required permits
- Coordinate transportation logistics for guests and key participants
- Handle last minute changes and troubleshoot issues during events to ensure guest satisfaction
- Oversee event registration in coordination with registration contractors
- Manage administrative aspects including financial operations, promotional materials, and timely communications
- Oversee event setup, execution, and teardown to ensure alignment with expectations
- Develop and execute communication strategies to maximize participation and manage promotional efforts across channels
- Collaborate with marketing firms to produce event collateral
- Serve as main point of contact between contractors, event organizers, and management
- Negotiate and manage contracts with vendors ensuring compliance with budget and policies
- Plan and coordinate administrative tasks and special projects within and across departments
- Review event billing for accuracy and process invoices timely
- Develop management studies, surveys, and reports to support decision making
- Participate in budget planning and oversee purchasing of event supplies
- Stay current with industry trends and technologies
- Participate in cross-functional process improvement projects
- Perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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