Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $63,400.00 - $85,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
bonus
Paid Time Off
travel allowance
Retirement Plan
Professional Development
Employee assistance program
Job Description
Baird is a well-established financial services firm known for its commitment to excellence, client service, and innovative event management. With a strong presence in the financial industry, Baird organizes various high-profile corporate events, conferences, and meetings, serving a diverse client base. The company values diversity and inclusion and strives to maintain a fair and supportive work environment for all employees. Baird offers competitive compensation and benefits, including opportunities for bonuses based on performance and firm profitability.
The role at Baird is centered around the planning, coordination, and execution of significant events and meetings, primarily targeted at high-profile clients withi... Show More
The role at Baird is centered around the planning, coordination, and execution of significant events and meetings, primarily targeted at high-profile clients withi... Show More
Job Requirements
- bachelor's degree in marketing, business or communications
- 3+ years in meeting planning preferred
- experience in the financial industry preferred
- proficiency in Word, Excel, Access and Outlook
- experience with mail merges and database management
- excellent grammar and editing skills
- strong attention to detail
- ability to manage multiple assignments and deadlines
- strong organizational skills
- excellent communication and interpersonal skills
- willingness to travel approximately 20%
- ability to work independently and as part of a team
Job Qualifications
- bachelor's degree in marketing, business or communications
- 3+ years in meeting planning preferred
- financial industry experience preferred
- exceptional computer skills including proficiency in Word, Excel, Access and Outlook
- experience with mail merges, graphics creation and database usage
- ability to learn specialized industry software
- excellent grammar, editing and proofing skills
- strong attention to detail
- ability to handle peak workloads and multiple assignments with accuracy and calmness
- strong commitment to exceptional customer service
- excellent organizational and prioritization skills
- self-starter with ability to work independently in a fast-paced team environment
- ability to travel approximately 20%
Job Duties
- assist with the coordination of 1-1 meetings for conferences, including scheduling and inputting over 8,000 meetings annually
- assist with the coordination of larger events, including meeting logistics, blocking meeting space, room set-up, menus, audio visual, participant travel and reviewing banquet event orders
- prepare and distribute multiple registration reports such as attendance, rooming lists, travel and activity manifests
- create and maintain the conference website
- work with Director of Corporate Events and Senior Event Planners on meeting and travel logistics for multiple business units
- prepare communication materials including invitations, brochures and signage
- independently coordinate smaller events from conception to completion including venue recommendation, registration system and on-site details
- create cost proposals, budgets, and recaps for events
- research, analyze and suggest event venues nationwide
- proof conference and marketing materials including announcements and program content
- coordinate air and ground transportation with travel department
- develop and maintain positive relationships with vendors and internal clients
- perform additional projects as assigned by Director of Corporate Events
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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