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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Comprehensive health care benefits
HSA employer contribution
FSA opportunities
wellbeing program
401(k) plan with company matching
Company paid life
AD&D
And short-term disability
Generous my time off and paid holidays
Job Description
Varsity Brands is a prominent leader in the spirit and sports industry, known for its extensive commitment to promoting school spirit and supporting athletic and performing arts activities. Established over 50 years ago, Varsity Brands, through its division Varsity Spirit, serves as a global source for cheerleading, dance team, performing arts, and yearbook products and services. The company boasts a workforce of over 5,000 employees who are dedicated to delivering high-quality apparel innovation, educational camps, clinics, competitions, and yearbook production that influence more than a million athletes annually. It is a company deeply rooted in values such as service, passion,... Show More
Job Requirements
- Bachelor's degree in business or related field or equivalent work experience
- Experience of at least 3 years in events preferred
- Ability to stand and walk for long periods during events
- Ability to lift, bend, push, pull, and manipulate equipment weighing at least 30 lbs
- Ability to communicate using radio, walkie-talkie, text message, and email
- Availability to travel and attend events requiring overnight stays and weekend work
- Ability to sit or stand for long periods in office environment
- Strong attention to detail and ability to multi-task
- Proficiency in required software and communication tools
- Effective verbal and written communication skills
- Ability to work independently and in a team environment
Job Qualifications
- Knowledge of SalesForce, UKG, Workday, Varsity University LMS, and Concur including how to pull reports and input data
- Strong fluency in Microsoft Excel, SharePoint, Adobe, and other Microsoft Office programs
- Excellent verbal and written communication skills
- Ability to work independently and as a team
- Ability to multi-task and work efficiently
- Strong organizational skills and attention to detail
- Strong time management and attention to timelines
- Bachelor’s degree in business or related field or equivalent work experience
- Experience of at least 3 years in events preferred
Job Duties
- Assist with recruiting and confirming staff for competitions
- Assist with tracking and overseeing the onboarding and compliance for staff
- Assist with booking travel for event personnel including staff and judges
- Assist with booking housing needs for event personnel
- Work closely with external suppliers and vendors such as hotels and travel agencies
- Assist with scheduling staff through internal systems based on days, time, and job for time clocking
- Assist with submitting payroll for staff, judges, and volunteer groups through various processes
- Communicate closely with event personnel prior to planning staff assignments, housing, and travel
- Communicate travel and all necessary event information to staff and judges prior to events
- Assist with collaborating with the Event Coordinator and other office staff to ensure best practices are followed
- Assist and/or schedule box office staff and/or manage internal ticket systems and admissions reporting as needed
- Assist with preparing post event details and financial information with Event Coordinator and/or Finance Manager
- Assist with budgeting and forecasting pre-event financials with Event Coordinator
- Maintain relationships with groups and staff from events to increase retention
- Assist with organizing ground transportation for event personnel by coordinating travel manifest based on arrivals and departures
- Assist with evaluating staff intent to work each season and establish staff pay rates based on years of service
- Serve in a mid-level management and/or support role at events
- Provide support to camp operations team for payroll and hotels
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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