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Event Planner (Albuquerque Metropolitan Area)
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Travel reimbursement
Employee assistance program
Job Description
AMERIND is a federally chartered tribally owned corporation established under Section 17 of the Indian Reorganization Act by its Members, which consist of governmental units of federally recognized Tribal Nations. These members administer federally funded housing programs for American Indian and Alaska Native families. AMERIND holds operating authority to partner with Tribal Governments, Enterprises, and Citizens, providing a comprehensive suite of insurance coverages including Property and Liability, Workers Compensation, Homeowners and Renters, Employee Benefits coverage, Fleet Auto coverage, and services related to Critical Infrastructure development. AMERIND plays a significant role in supporting the wellbeing and development of tribal communities by... Show More
Job Requirements
- Bachelor’s degree in hospitality, meeting or event planning or related field
- Five years direct experience in event and conference planning
- Valid driver’s license
- Ability to travel locally and out of state
- Successful completion of background investigation with no felony, theft or fraud convictions
- Completion of Associate in Insurance (AINS) designation within six months after evaluation period
- Completion of elective course and six hours of professional development annually
- Ability to operate computers and event management software
- Ability to work independently and handle multiple projects
- Ability to communicate effectively verbally and in writing
- Ability to negotiate contracts
- Ability to meet strict timelines
Job Qualifications
- Bachelor’s degree in hospitality, meeting or event planning or related field
- Five years direct experience in event and conference planning
- Valid driver’s license
- Ability to communicate effectively verbally and in writing
- Knowledge of event planning principles and resources
- Skill in organizing resources and prioritizing
- Experience with business computers and office software including MS Office, Excel, SharePoint, Outlook, and PowerPoint
- Ability to operate event management software and applications
- Skill in graphic and web design
- Strong interpersonal and communication skills
- Ability to negotiate and manage contracts
- Ability to work independently and meet deadlines
- Knowledge of public relations, promotions, and marketing in a customer-oriented environment
- Ability to gather and analyze data and generate reports
Job Duties
- Plan and coordinate all aspects of events including venue selection, catering, entertainment, signage, transportation, promotional materials and guest accommodations
- Consult with venue representatives to assess event requirements and set goals and objectives for meetings, conferences, and events
- Conduct site visits to assess potential venues and prepare comparison reports
- Develop and maintain lists of available venues, services, and pricing options
- Compile and present short lists of prospective event locations and provide expert recommendations
- Manage event budgets, negotiate contracts, track expenditures, and secure dates and spaces
- Collaborate with internal staff to plan event schedules, topics, and speakers
- Ensure compliance with legal, safety, and health regulations and secure necessary permits
- Coordinate transportation logistics
- Handle last-minute changes and troubleshoot event issues
- Oversee event registration processes
- Manage administrative aspects including financial operations and promotional material distribution
- Supervise event setup, execution, and teardown
- Develop and execute communication strategies to maximize participation
- Collaborate with external marketing firms for event collateral
- Serve as main contact among contractors, organizers, and management
- Negotiate and manage contracts with vendors and service providers
- Coordinate administrative tasks and special projects
- Review event billing and process invoices
- Prepare management studies, surveys, and reports for operational decision making
- Participate in budget planning and purchasing of event supplies
- Stay current with industry trends and technologies
- Participate in process improvement projects
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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