Event Planner

Watauga, TX, USA|Onsite

Job Overview

Compensation

Hourly

Range $24.00 - $35.25

Benefits

Contract Position

flexible schedule

Opportunity to work with senior leaders

Professional Development

Experience with high-profile corporate events

Onsite work in Irving TX

Job Description

Our client is a prominent organization dedicated to fostering leadership development and internal growth within their corporate environment. Specialized in hosting significant internal events, this company seeks to engage employees through well-crafted, professionally managed conferences that educate, inspire, and cultivate leadership skills. Operating within the corporate sector, they emphasize excellence, innovation, and clear communication, ensuring that every event contributes meaningful value to their internal community. The company’s commitment to quality and detail positions it as a leader in delivering impactful leadership experiences, making them a desirable place for professionals passionate about event management and organizational development.

The role avai... Show More

Job Requirements

3-5+ years of corporate event planning or conference management experience
Ability to run events end-to-end with minimal direction
Strong project management skills
Experience working with executives and senior leadership teams
Proficiency with Microsoft 365 and event planning platforms
Ability to work onsite in Irving, TX
Excellent communication skills
Highly detail-oriented
Able to manage multiple workstreams
Comfortable working independently

Job Qualifications

3-5+ years of corporate event planning or conference management experience
Demonstrated ability to run events end-to-end with minimal direction
Strong project management skills with comfort managing multiple workstreams and deadlines
Experience working directly with executives and senior leadership teams
Proficiency with Microsoft 365 and common event planning platforms
Ability to work onsite in Irving, TX for key meetings and full event execution
Experience planning executive-level programs or leadership development events
Familiarity with hybrid or virtual event technologies
Experience designing branded content and visual storytelling for senior audiences
Background in communications, corporate events, organizational development, or HR

Job Duties

Lead full planning lifecycle for a multi-day internal leadership development event
Coordinate venue management, room layouts, AV needs, catering, décor, print materials, and transportation
Manage registration processes, attendee communications, and special accommodations
Conduct walkthroughs, vendor meetings, and coordination sessions onsite in Irving, TX
Partner with internal stakeholders to shape agenda flow and session experience design
Support creation of graphic design elements for event assets
Build run-of-show materials, scripts, speaker briefings, and stage management plans
Coordinate presentation materials and oversee AV tech checks
Source, negotiate, and manage vendors
Estimate, track, and reconcile budgets in partnership with internal leads
Ensure all deliverables meet timelines, quality standards, and brand expectations
Serve as the event’s onsite lead, managing setup, registration, transitions, and vendor oversight
Troubleshoot issues in real time to ensure a seamless attendee experience
Manage event timing, production cues, and speaker flow
Support survey distribution, feedback consolidation, and lessons learned
Provide final budget reconciliation and close-out documentation

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

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