Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $63,000.00 - $91,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Travel reimbursement
Employee assistance program
Job Description
AMERIND is a federally chartered tribally owned corporation established under Section 17 of the Indian Reorganization Act (25 U.S.C. § 5124). It is governed by its Members, which include governmental units of federally recognized Tribal Nations responsible for administering federally funded housing programs serving American Indian and Alaska Native families. As a tribally owned corporation, AMERIND holds the authority to collaborate with Tribal Governments, Tribal Enterprises, and Citizens across various coverage areas such as Property and Liability, Workers Compensation, Homeowners and Renters insurance, Employee Benefits, Fleet Auto coverage, and Critical Infrastructure development. This places AMERIND in a unique position within... Show More
Job Requirements
- Bachelor's degree in hospitality, meeting or event planning or related field
- Five years direct experience in event and conference planning
- Valid driver's license
- Ability to travel locally and out-of-state
- Must pass background check with no felony, theft, or fraud convictions
- Completion of Associate in Insurance (AINS) designation within six months of evaluation period
- Completion of elective course and six hours of professional development annually post-evaluation period
Job Qualifications
- Bachelor's degree in hospitality, meeting or event planning or related field
- Five years direct experience in event and conference planning
- Valid driver's license
- Experience with national, regional, or local events
- Knowledge of public relations, promotions, and marketing principles
- Proficient in marketing and business operations computer applications
- Understanding of event planning principles, requirements, and procedures
- Knowledge of conference facilities, technology, and equipment
- Strong verbal and written communication skills
- Ability to analyze statistical data and generate reports
- Ability to work independently and meet deadlines
- Skilled in creating and editing written materials
- Strong negotiation skills
- Excellent organizational and prioritization skills
- Strong interpersonal skills to work with diverse constituencies
- Proficient in MS Office, Excel, SharePoint, Outlook, and presentation software
- Experience with event management software and tools
- Skills in graphic and web design
Job Duties
- Plan and coordinate all aspects of events including venue selection, catering, entertainment, signage, transportation, promotional materials and guest accommodations
- Consult with venue representatives to assess event requirements, set goals and objectives for meetings and conferences, considering budgets, speakers, facilities, technology, and logistics
- Conduct site visits to assess potential venues and prepare comparison reports summarizing features, benefits, limitations, and pricing to support venue selection
- Develop and maintain updated lists of venues, services, and pricing options to facilitate event planning
- Compile and present shortlists of prospective event locations and provide expert recommendations for final venue selection
- Manage event budgets, negotiate contracts, track expenditures for venues and service providers including securing dates, spaces, and other logistics
- Collaborate with internal staff to plan event schedules, topics, and secure featured speakers ensuring cohesive event execution
- Ensure compliance with legal, safety, and health regulations and secure required permits
- Coordinate transportation logistics for guests and key participants
- Handle last minute changes and troubleshoot issues during events to ensure guest satisfaction
- Oversee event registration in coordination with registration contractors for efficient processing
- Manage all administrative aspects of event execution including financial operations, promotional material distribution, and response to inquiries
- Oversee event setup, execution, and teardown ensuring alignment with expectations
- Develop and execute communication strategies to maximize event participation through email campaigns and social media
- Collaborate with external marketing firms to produce event collateral like save-the-date postcards and flyers
- Produce clear and engaging communication materials for all events including reminders and updates
- Serve as main contact between contractors, event organizers, and management overseeing logistics and support for multiple events
- Negotiate, execute, and manage contracts with vendors ensuring compliance with budgets and policies
- Plan and coordinate administrative tasks and special projects gathering, organizing, and analyzing information for recommendations
- Review event billing for accuracy and process invoices timely
- Develop management studies, surveys, and reports to support operational decisions
- Monitor and coordinate accounting activities related to events and prepare internal financial reports
- Participate in budget planning and purchasing of event supplies and equipment
- Stay up-to-date with industry trends, new venues, and technologies
- Participate in cross-functional team process improvement projects
- Perform other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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