Job Overview
Employment Type
Temporary
Full-time
Compensation
Type:
Hourly
Rate:
Range $29.25 - $43.25
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Fixed Shifts
Benefits
Health Insurance
Dental Insurance
Retirement Plan
Paid Time Off
Tuition Reimbursement
wellness programs
Commuter Benefits
Job Description
Stanford Graduate School of Business (GSB) is renowned globally for its immersive and innovative management programs that deliver transformative leadership experiences. As a leader in academic excellence and groundbreaking faculty research, Stanford GSB offers a diverse portfolio of entrepreneurial and non-degree programs with significant global impact. Located on a beautiful campus spanning 19.5 acres with nearly 700,000 square feet of buildings, including the Knight Management Center and GSB Residences, the school fosters an environment where students, faculty, and staff thrive in academic and residential settings. The Schwab Residential Center operates as a 24-hour, 7-day-a-week conference and residential hub, providing continuous... Show More
Job Requirements
- Associate degree and three years of relevant experience or combination of education and relevant experience
- demonstrated success planning events
- ability to work both independently and as part of a team
- ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
- demonstrated creativity, problem-solving skills, taking initiative, judgment, and decision-making skills
- ability to accomplish goals working through formal and informal channels with diplomacy and tactfulness
- excellent interpersonal, communication, time management, and customer service skills
- must be well-organized and detail-oriented
- ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers including students, staff, faculty, and relevant university policies
- proficient computer skills and demonstrated experience with office software and email applications such as Microsoft Office suite and Google Workspace
- knowledge and/or previous experience with space management and scheduling platform such as Mazevo
- willingness to learn the department reservation system and other applications
- comfort with technology and data management
- ability to work occasional evenings and weekends
- this is a fully onsite role with the potential to work remote one day per week
- must possess and maintain a valid California non-commercial Class C Driver's License
- ability to drive day or night
- compliance with California Vehicle Code and Stanford University driving requirements when conducting university business
Job Qualifications
- Associate degree or equivalent combination of education and experience
- demonstrated success in event planning
- ability to work independently and collaboratively
- excellent communication and customer service skills
- strong problem-solving, judgment, and decision-making skills
- proficiency with Microsoft Office and Google Workspace
- experience with space management and scheduling software such as Mazevo
- well-organized and detail-oriented
- ability to prioritize and manage multiple time-sensitive projects
- ability to collaborate with a broad range of stakeholders including students, staff, and faculty
- willingness to learn new technologies and systems
- flexibility to work occasional evenings and weekends
Job Duties
- Design, plan, implement, and coordinate customized events
- serve as a member of the Event Operations team, contributing to scheduling, event logistics, and facilities decisions
- consult with stakeholders to determine event objectives and requirements
- inspect event facilities to ensure they meet event needs
- procure and coordinate vendor services while negotiating contracts to minimize liability and risk
- communicate with visiting entities such as vendors, alumni, and program participants
- research and recommend event locations, evaluating alternatives and availability
- resolve calendar conflicts and generate analytical reports
- utilize and maintain complex venue reservation systems such as Mazevo
- monitor and respond to inquiries through email, phone, in-person, or venue reservation system
- serve as a resource for policies and procedures
- lead smaller scale events or contribute to larger programs as part of a team
- provide administrative support in finance, communications, and webpage management
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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