Event Operations Coordinator (Full-time)

Hialeah, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $19.00 - $28.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional Development

dynamic work environment

Job Description

The Phillip and Patricia Frost Museum of Science is a prestigious and innovative science museum located in Miami, dedicated to inspiring curiosity and discovery through interactive exhibits and cutting-edge scientific programming. Known for its vibrant educational experiences, the museum serves as a hub for science learning, bringing together community members, families, students, and tourists to engage with the natural world and scientific principles. As an institution committed to excellence, the Museum continuously strives to offer a welcoming and inspiring environment that elevates the science literacy and appreciation of both local visitors and international guests alike.

The Museum employs a... Show More

Job Requirements

must be available to work evenings and weekends on a consistent basis
must be able to stand for long periods of time, move quickly from space to space to quickly resolve issues and oversee events team members
must be able to work for extended periods of time in elements, sun, heat, wind, etc
daily tasks require variety of physical activities, related to walking, standing, stooping, sitting, reaching, lifting up to 50 lbs
background clearance
drug screening as part of the drug free workplace program

Job Qualifications

two or more years of relevant work experience
bachelor's degree in hospitality management preferred
basic knowledge of microsoft office
knowledge of specific hospitality industry applications preferred
strong organizational skills and attention to detail
excellent verbal and written communication skills
ability to manage multiple tasks, prioritize effectively, and work well under pressure
positive and professional attitude with strong interpersonal skills
willingness to learn and take initiative in a fast-paced environment
ability to work flexible hours, including nights, weekends, and holidays as needed
basic knowledge of event or hospitality operations preferred
fluency in other languages will be beneficial

Job Duties

be the go-to contact person for internal and external collaborators for any event-related questions and queries
ensure all details of event rentals are in the form of beos to provide timely information to other departments regarding set up
outline all details of event rentals in the form of beos and other reports to provide timely information to other departments regarding set up, purchasing, and private tours
support director of event sales and operations and the event operations manager in maintaining the institutional event calendar and responding to requests within 24-48 hours
maintain consistent communication with vendors to assist in securing event logistics, deliveries, and schedules
maintain open communication with museum stakeholders to schedule deliveries, finalize vendors' order etc
attend meetings with the museum's internal caterer
conduct pre-post conference meetings when it is agreeable with the client
coordinate all aspects of events as assigned by the director of event sales and operations or event operations manager to include but not limited to event agenda, audio-visual requirements, special attention guests, function room set up, group transportation, billing instructions, storage and deliveries, power requirements, key requirements, registration desk requirements, entertainment
coordinate with other departments the client's needs which will directly affect that department security, guests' services
work closely with vendors for event needs
perform event room inspections and ensure proper set-up and equipment checks prior to each event
keep immediate supervisor fully informed of all problems or matters requiring their attention
consistently offer professional, friendly and engaging service
assist with events as needed
maintain excellent customer service by maintaining a positive and friendly attitude and through guest interactions by answering questions related to reservations and other general information about the museum
must be open availability to meet clients for site visit
other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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