Event Operations Coordinator (Full-time)

Davie, FL, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $19.00 - $28.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional development opportunities

Job Description

The Phillip and Patricia Frost Museum of Science is a renowned science museum located in Miami, Florida, dedicated to promoting science education and fostering community engagement through innovative and interactive exhibits and programs. Established to inspire curiosity and learning in visitors of all ages, the museum serves as a premier destination for educational events, scientific exploration, and cultural enrichment. As a leader in the museum sector, it combines technology, science, and education to provide a unique and memorable experience for all who visit. The museum operates within a collaborative and dynamic environment that values diversity, innovation, and excellence in service... Show More

Job Requirements

background clearance
drug screening as part of the drug free workplace program
must be available to work evenings and weekends on a consistent basis
must be able to stand for long periods of time, move quickly from space to space to quickly resolve issues and oversee events team members
must be able to work for extended periods of time in elements, sun, heat, wind, etc.
daily tasks require variety of physical activities, related to walking, standing, stooping, sitting, reaching, lifting up to 50 lbs

Job Qualifications

two or more years of relevant work experience
bachelor's degree in hospitality management preferred
basic knowledge of microsoft office
knowledge of specific hospitality industry applications preferred
strong organizational skills and attention to detail
excellent verbal and written communication skills
ability to manage multiple tasks, prioritize effectively, and work well under pressure
positive and professional attitude with strong interpersonal skills
willingness to learn and take initiative in a fast-paced environment
ability to work flexible hours, including nights, weekends, and holidays as needed
basic knowledge of event or hospitality operations preferred
fluency in other languages will be beneficial

Job Duties

be the go-to contact person for internal and external collaborators for any event-related questions and queries
ensure all details of event rentals are in the form of beos to provide timely information to other departments regarding set up
outline all details of event rentals in the form of beos and other reports to provide timely information to other departments regarding set up, purchasing, and private tours
support director of event sales and operations and the event operations manager in maintaining the institutional event calendar and responding to requests within 24-48 hours
maintain consistent communication with vendors to assist in securing event logistics, deliveries, and schedules
coordinate all aspects of events as assigned to include event agenda, audio-visual requirements, special attention guests, function room set up, group transportation, billing instructions, storage and deliveries, power requirements, key requirements, registration desk requirements, entertainment
perform event room inspections and ensure proper set-up and equipment checks prior to each event
maintain excellent customer service by maintaining a positive and friendly attitude and through guest interactions by answering questions related to reservations and other general information about the museum
attend meetings with the museum's internal caterer

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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