Job Overview
Compensation
Type:
Salary
Rate:
Exact $40,000.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
Flexible Schedule
Job Description
Spare Time Services is a vibrant and dynamic company specializing in event coordination and hospitality management. Known for its commitment to excellent service, as highlighted by the Spare Time Service Standards (Code S.E.R.V.E.), the company prides itself on delivering memorable, seamless, and high-quality events ranging from corporate gatherings to personal celebrations. Spare Time Services values professionalism, meticulous planning, and client satisfaction, making it a sought-after partner for various special occasions including company VIP parties, team building outings, fundraisers, holiday parties, and youth or adult celebrations. The company fosters an environment that encourages creativity, collaboration, and keen attention to detail, ensuring... Show More
Job Requirements
- Bachelor's degree in hospitality, event management, marketing or related field preferred
- minimum of 2 years experience in event coordination or related role
- excellent communication skills
- strong organizational and time management skills
- proficiency with event planning software
- ability to negotiate contracts and manage budgets
- knowledge of legal, health, and safety requirements
- ability to work flexible hours including evenings and weekends
- valid driver's license preferred
Job Qualifications
- Proven experience in event coordination or a related field
- excellent organizational and multitasking skills
- strong communication and interpersonal skills
- ability to work under pressure and meet deadlines
- proficiency in event planning software
- good negotiation and budgeting skills
- knowledge of health and safety regulations
- marketing and sales experience is an asset
- ability to work collaboratively in a team
- problem-solving skills
- attention to detail
Job Duties
- Interact professionally by using Spare Time Service Standards (Code S.E.R.V.E.)
- plan and assist with the design and execution of all event details including company VIP parties, corporate holiday parties, team building outings, fundraising activities, adult or youth parties and celebrations
- liaise with guests to identify their needs and outline the scope of the event including budgeting, scheduling, selecting a theme or motif, recommending the menu, and conveying any additional equipment needed
- participate in weekly meetings, BEO meetings, and all mandatory meetings/training
- coordinate logistics and communicate all event details with specific managers, departments, and event staff
- specify event staff requirements and coordinate their activities from setup to breakdown
- exercise limited functional supervision over event staff
- organize facilities and manage all event logistics including seating, decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, and promotional material
- proactively handle arising issues and troubleshoot problems on the event day
- ensure compliance with insurance, legal, health, and safety obligations
- conduct pre- and post-event evaluations and report on outcomes, follow up with guests on their experience
- provide feedback and weekly reports to management
- propose ideas to improve services and event quality
- understand and utilize event planning software to maintain contact database and event details
- adhere to approved pricing guidelines and negotiate contracts prior to closing any deals
- research market to identify potential sales opportunities at the local level and create campaigns to capitalize on those opportunities
- generate new client relationships and maintain existing relationships through frequent exposure
- create community awareness by attending community activities, events, or networking meetings
- help conduct market research to stay competitive
- update and oversee social media and coordinate all PR with GM
- cooperate with marketing to promote and publicize upcoming internal events
- other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
Loading...
We didn't receive the exact location for this job posting,
please contact the employer.
You may be also interested in:
Jobs By Filter