Event Manager | Full-Time | Utah Valley Convention Center

Provo, UT, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Salary

Rate:

Range $48,000.00 - $52,000.00

Work Schedule

Flexible

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) savings plan

401(k) matching

Paid Time Off

vacation days

Job Description

Oak View Group is a premier global leader specializing in venue development, management, and premium hospitality services within the live event industry. The company is renowned for providing a comprehensive 360-degree solution for a distinct portfolio of world-class venues. These include owned arenas, convention centers, music festivals, performing arts centers, and cultural institutions globally recognized for their influence and attendance. With a forward-thinking approach and a commitment to excellence, Oak View Group partners with influential clients and helps deliver unforgettable live event experiences at the highest standards.

The Utah Valley Convention Center, situated in historic downtown Provo, Ut... Show More

Job Requirements

Possession of or ability to obtain a current CPR certificate
Possession of or ability to obtain a Utah driver’s license
Strong knowledge of event management operations
Customer service practices
Crowd management and control techniques
Fire and public safety regulations
Basic understanding of food service practices
Basic understanding of A/V equipment and systems
Familiarity with terminology used in entertainment and convention settings
Knowledge of relevant federal, state, and local regulations
Proficient computer skills in Microsoft Office applications
Ability to plan, service and supervise large events
Ability to analyze challenges, identify alternative solutions and implement recommendations
Excellent oral and written communication skills in English
Ability to establish and maintain effective working relationships with staff, contractors and facility users
Flexibility to work early mornings, evenings, overnight, weekends, holidays and extended work days

Job Qualifications

Minimum 3-5 years experience in event coordination, convention services, or meeting planning
Bachelor’s degree from an accredited college or university with coursework in facility management, hospitality management, marketing, public relations, business management, or related field
Additional years of experience may be substituted for formal education
Graduate of IAAM Public Assembly Facility Management School preferred
Certified Meeting Professional (CMP) designation preferred

Job Duties

Meet, confer, consult and maintain continuous contact with potential and contracted clients
Provide timely, accurate and detailed proposals, estimates, and layout drawings to potential and contracted clients
Recommend products and services to meet and exceed client needs and expectations, maximize the overall event experience, and maximize revenue
Communicate all regulatory restrictions and requirements to clients ensuring compliance prior to event
Ensure all required contracts and documents have been executed according to prescribed timelines including rental contract, certificates of insurance, licenses, permits
Ensure collection of all payable by due dates
Collect, organize, and record event specific and logistical data for booked events at Utah Valley Convention Center
Document all communications with clients via EBMS folder and diary entries
Create and distribute detailed event resumes and event space layout drawings to other departments in a timely and accurate manner including revisions
Oversee the set-up of events ensuring all set-ups are completed accurately and on-time
Anticipate where possible and problem solve any event related concerns to ensure client satisfaction
Inspect event space as well as surroundings to ensure they are being maintained properly for events
Consult with exhibit managers, promoters, convention representatives concerning physical set-up needs and prepare work orders and cost-estimates accordingly
Function as Manager on Duty to ensure client needs are met, events proceed as planned, and complaints are addressed appropriately
Conduct and/or participate in post event meetings to analyze event outcomes and address issues or concerns
Prepare and approve final invoicing for assigned events in a timely manner
Maintain post event contact with client to ensure all questions and concerns are addressed
Complete post event summary detailing items that were negatives and positives and input summary into EBMS diary for future reference
Perform other duties as required

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

You may be also interested in: