Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $42,600.00 - $71,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Great community
Broader impact
Career opportunity
Time out
competitive benefits
Strong wellbeing support
Recognition for great work
Job Description
Informa is a leading global business and a member of the FTSE 100, operating a network of trusted brands in specialist markets across more than 30 countries. The company's fundamental mission is to connect customers to crucial information and meaningful people, empowering them to know more, do more, and be more. Informa is renowned worldwide for facilitating professional knowledge sharing and enabling impactful business connections. Every year, the company orchestrates approximately 800 events, supports digital platforms delivering engaging news and information content, and runs professional development programs that support individuals and businesses alike. This expansive reach in event management and... Show More
Job Requirements
- Bachelor's degree in relevant field
- Minimum 3-5 years of event planning or operations experience
- Proven ability to manage multiple events simultaneously
- Experience with hotels, convention centers, and specialty event venues
- Strong project management and organizational skills
- Ability to work under pressure and meet deadlines
- Proficiency with event management software and Microsoft Office
- Ability to travel as required
- Flexible schedule including evenings and weekends
- Ability to lift up to 25 pounds and stand for extended periods
- Professional appearance and demeanor
- Adaptability in a fast-paced environment
Job Qualifications
- Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field
- Minimum 3-5 years of experience in event planning, operations, or venue management
- Proven track record planning and executing multiple events simultaneously
- Experience working with hotels, convention centers, and specialty event venues
- Demonstrated success managing events of varying scales and complexity
- Strong project management and strategic planning abilities
- Excellent negotiation and vendor management capabilities
- Outstanding organizational skills with exceptional attention to detail
- Proficiency in event management software, registration platforms, and Microsoft Office Suite
- Creative problem-solving mindset and ability to work under pressure
- Superior communication and interpersonal abilities
- Budget management and financial analysis skills
- Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), or similar industry certification preferred
- Experience with corporate events, conferences, trade shows, or special events preferred
- Knowledge of AV technology, event production elements, and digital event platforms preferred
- Experience with hybrid and virtual event planning preferred
- Multilingual capabilities preferred
Job Duties
- Develop comprehensive event concepts and strategic plans aligned with organizational objectives
- Create detailed project timelines, budgets, and resource allocation plans
- Collaborate with stakeholders to define event goals, target audiences, and success metrics
- Conduct market research to identify trending event formats and innovative approaches
- Obtain cost estimates and secure appropriate signoff
- Develop and update Exhibitor Service Manuals six months prior to events
- Manage communications including deadlines, exhibitor updates, floor plan and venue updates
- Manage relationship with Exhibitor General Contractor and fulfillment teams
- Oversee venue space allocation and ensure compliance with terms and conditions
- Coordinate room setup, seating arrangements, AV requirements, and spatial planning
- Conduct site visits and venue assessments
- Manage registration processes and attendee communications
- Create work-orders for AV, signage, and branding
- Oversee on-site event execution and troubleshoot issues
- Collaborate with venue catering on menu design and dietary accommodations
- Plan networking events, receptions, and hospitality experiences
- Manage beverage service including coffee breaks and receptions
- Build and maintain vendor and supplier relationships
- Coordinate with marketing on promotional strategies
- Maintain detailed event documentation
- Prepare and manage event budgets tracking expenses
- Conduct post-event evaluations and implement improvements
- Analyze event performance metrics and prepare reports
- Stay current with industry trends and best practices
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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