Job Overview
Employment Type
Temporary
Full-time
Compensation
Type:
Salary
Rate:
Exact $56,821.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Paid holidays
long-term disability
Life insurance
Tuition waiver
Retirement Plan
Free parking
Job Description
Aims Community College is a prominent educational institution dedicated to fostering an innovative and supportive learning environment in Northern Colorado. Known for its commitment to academic excellence and community engagement, Aims Community College provides a wide range of educational programs, workforce training, and community services to a diverse student population. The college emphasizes inclusivity, collaboration, and continuous improvement, making it a vital resource for students, faculty, and the broader community it serves. As a public institution, Aims Community College offers extensive benefits and competitive salaries to its employees, alongside significant opportunities for professional growth and development.
The Event Ma... Show More
The Event Ma... Show More
Job Requirements
- Bachelor's degree in Management Hospitality or related field or equivalent education and/or work experience
- Minimum of one year related experience in event planning or management
- Experience with event-related software and database systems
- Strong communication skills
- Strong organizational and detail-oriented skills
- Financial management and budgeting capabilities
- Flexibility to work nights and weekends
- Ability to build positive working relationships with faculty staff students and the public
- Must have valid driver’s license and be insurable under Aims insurance for company vehicle use
- Demonstrated problem-solving and decision-making skills in event coordination
- Excellent time management and multitasking skills
- Ability to complete assigned projects independently
Job Qualifications
- Bachelor's degree in Management Hospitality or a related field or equivalent education and/or work experience
- One year of related experience in event planning or management
- Experience using event-related database software and web systems
- Strong communication skills
- Strong organizational skills and keen attention to detail
- Financial management and budgeting skills
- Flexibility to work nights and weekends
- Ability to establish and maintain positive working relationships with faculty staff students and the general public
- Demonstrated problem-solving and decision-making skills in event coordination
- Superior time management multitasking and cross-team support abilities
- Ability to work independently and manage multiple projects simultaneously
- Preferred candidates have three years of management or event planning experience
- Experience in higher education settings
- Certified Meeting Planner (CMP) or other relevant certifications
Job Duties
- Coordinate and organize events on the Aims campus including department or program-sponsored events educational partnerships community outreach and private or corporate functions as approved and assigned
- Provide exceptional customer service to prospective clients on the event planning process as needed by conducting tours providing booking instructions and information and reviewing detailed contract stipulations and information
- Provide consultation for prospective and confirmed clients about event layout and flow in event spaces
- Create and manage the timeline program and task list for all assigned events
- Lead all event planning and production meetings and discussions for assigned events
- Organize and lead collaboration with the Marketing and Communications team on event concept graphic design production printing and event marketing
- Order and arrange all needed supplies for events
- Coordinate audiovisual operation with Support Logistics staff
- Secure and manage event-related volunteers and student employees as needed including day-of event coordination
- Secure guest speakers and entertainment as needed review speeches coordinate rehearsals and work with the communications team on approval of materials
- Schedule and maintain communication with all parties involved with the preparation set up tear down and management of the event
- Manage on-site production and vendor needs assist with day-of-event logistical moves and attend events as needed
- Significant involvement in the planning and execution of all commencement activities and other college signature events
- Assist with preparing or following budgets and provide periodic progress reports to staff directors for each event project
- Keep track of event finances including check requests invoicing and reporting in coordination with the Events Staff Associate
- Prepare and modify event contracts as requested in coordination with the Events Staff Associate
- Serve as backup to event-related software and management
- Create and revise room layouts seating arrangements for each event as necessary in coordination with Support Logistics staff
- Organize and manage the invitation registration and attendee check-in processes for assigned events
- Conduct pre-event post-event and walkthrough meetings
- Conduct event debriefs with key event stakeholders following each event
- Other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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