Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $42,600.00 - $71,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Great community
Volunteer days
Career opportunity
Paid Time Off
401k Match
Health Insurance
Vision Insurance
Dental Insurance
Parental leave
Employee stock purchase plan
wellbeing support
recognition programs
Global collaboration
Job Description
Informa is a leading global business recognized for its extensive network of trusted brands operating in specialist markets across more than 30 countries. As a member of the FTSE 100, Informa is committed to connecting customers with information and people that empower them to know more, do more, and be more. The company hosts approximately 800 events annually, develops digital platforms featuring engaging news and information, and delivers professional development programs tailored to individuals and businesses. This well-established organization thrives on facilitating the sharing of professional knowledge and making significant business connections worldwide.
The U.S. Longevity Medicine Group, par... Show More
The U.S. Longevity Medicine Group, par... Show More
Job Requirements
- bachelor's degree in event management, hospitality, marketing, business administration, or related field
- minimum 3-5 years of experience in event planning, operations, or venue management
- proven track record planning and executing multiple events simultaneously
- experience working with hotels, convention centers, and specialty event venues
- demonstrated success managing events of varying scales and complexity
- ability to travel to event locations and vendor meetings
- flexible schedule including evenings and weekends during event periods
- ability to lift up to 25 pounds and stand for extended periods during events
- professional appearance and demeanor
- ability to work in a fast-paced environment requiring adaptability and quick decision-making
Job Qualifications
- bachelor's degree in event management, hospitality, marketing, business administration, or related field
- minimum 3-5 years of experience in event planning, operations, or venue management
- proven track record planning and executing multiple events simultaneously
- experience working with hotels, convention centers, and specialty event venues
- demonstrated success managing events of varying scales and complexity
- strong project management and strategic planning abilities
- excellent negotiation and vendor management capabilities
- outstanding organizational skills with exceptional attention to detail
- proficiency in event management software, registration platforms, and Microsoft Office Suite
- creative problem-solving mindset with ability to work under pressure
- superior communication and interpersonal abilities
- budget management and financial analysis skills
- certified meeting professional (cmp), certified special events professional (csep), or similar industry certification preferred
- experience with corporate events, conferences, trade shows, or special events preferred
- knowledge of AV technology, event production elements, and digital event platforms preferred
- experience with hybrid and virtual event planning preferred
- multilingual capabilities for international events preferred
Job Duties
- develop comprehensive event concepts and strategic plans aligned with organizational objectives
- create detailed project timelines, budgets, and resource allocation plans
- collaborate with stakeholders to define event goals, target audiences, and success metrics
- conduct market research to identify trending event formats and innovative approaches
- obtain cost estimates and secure appropriate signoff
- develop and update Exhibitor Service Manuals
- manage day-to-day communications with stakeholders
- manage relationships with vendors and venue contractors
- oversee venue space allocation and compliance
- conduct site visits and venue assessments
- manage registration processes and attendee communications
- create work-orders for AV, signage, and branding
- oversee onsite event execution and troubleshoot issues
- ensure timely processing of preshow invoices
- collaborate with catering teams on menus and service
- coordinate meal timing and special dietary accommodations
- plan networking events and receptions
- manage beverage service
- ensure compliance with food safety standards
- build and maintain vendor and supplier relationships
- coordinate with marketing on promotional strategies
- provide exceptional customer service to stakeholders
- maintain detailed event documentation
- prepare and manage event budgets
- conduct post-event evaluations
- analyze event performance metrics
- stay current with industry trends and regulations
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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