Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $42,600.00 - $71,000.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401k Match
Parental leave
Paid Time Off
Employee stock purchase plan
Job Description
Informa is a leading global business and a proud member of the FTSE 100, renowned for its extensive network of trusted brands in specialist markets that operate across more than 30 countries worldwide. The company is committed to connecting its diverse customer base with information and professional networks that empower them to know more, do more, and be more. Informa stands out as a global leader in facilitating the exchange of professional knowledge and enabling meaningful business connections. The company orchestrates approximately 800 events annually, spanning various sectors, and delivers cutting-edge digital platforms featuring engaging news and informational content. Additionally,... Show More
Job Requirements
- Bachelor's degree in event management, hospitality, marketing, business administration or related field
- minimum 3-5 years experience in event planning, operations or venue management
- proven track record planning and executing multiple events simultaneously
- experience working with hotels, convention centers and specialty event venues
- ability to manage events of varying scales and complexity
- strong strategic planning and project management skills
- excellent negotiation and vendor management capabilities
- outstanding organizational skills
- proficiency in event management software and Microsoft Office Suite
- strong communication and interpersonal abilities
- ability to work under pressure and solve problems creatively
- budget management and financial analysis skills
- availability to travel
- flexible schedule including evenings and weekends during event periods
- ability to lift up to 25 pounds and stand for extended periods during events
- professional appearance and demeanor
- adaptability to fast-paced environment
Job Qualifications
- Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or related field
- minimum 3-5 years of experience in event planning, operations, or venue management
- proven track record planning and executing multiple events simultaneously
- experience working with hotels, convention centers, and specialty event venues
- demonstrated success managing events of varying scales and complexity
- strong project management and strategic planning abilities
- excellent negotiation and vendor management capabilities
- outstanding organizational skills with exceptional attention to detail
- proficiency in event management software, registration platforms, and Microsoft Office Suite
- creative problem-solving mindset with ability to work under pressure
- superior communication and interpersonal abilities
- budget management and financial analysis skills
- Certified Meeting Professional (CMP), Certified Special Events Professional (CSEP), or similar certification preferred
- experience with corporate events, conferences, trade shows, or special events preferred
- knowledge of AV technology, event production elements, and digital event platforms preferred
- experience with hybrid and virtual event planning preferred
- multilingual capabilities for international events preferred
Job Duties
- Develop comprehensive event concepts and strategic plans aligned with organizational objectives
- create detailed project timelines, budgets, and resource allocation plans
- collaborate with stakeholders to define event goals, target audiences, and success metrics
- conduct market research to identify trending event formats and innovative approaches
- obtain cost estimates and secure appropriate signoff
- develop and update Exhibitor Service Manuals
- manage day-to-day communications with key stakeholders including deadlines and updates
- manage relationships with Exhibitor General Contractor and fulfillment
- manage venue space allocation and ensure compliance with venue terms
- oversee room setup configurations including seating and AV requirements
- conduct site visits and venue assessments
- manage registration processes and attendee communications
- create operational work-orders including AV and signage
- oversee onsite event execution and troubleshoot issues
- ensure timely processing of preshow invoices
- collaborate with venue catering teams to design menus
- coordinate meal timing and dietary accommodations
- plan networking events and receptions
- manage beverage service
- ensure compliance with food safety standards
- build and maintain relationships with vendors and suppliers
- coordinate with marketing on promotional strategies
- provide exceptional customer service to stakeholders
- maintain detailed event documentation
- prepare and manage event budgets
- conduct post-event evaluations and process improvements
- analyze event performance metrics and prepare reports
- stay current with industry trends and best practices
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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