Job Overview
Employment Type
Consulting
Full-time
Work Schedule
Flexible
Benefits
competitive compensation
Leaves and vacations
Health Insurance
savings plan
Relocation and visa assistance
Teleworking flexibility
Development support
Health and wellbeing programs
Daycare center
gym
Lactation room
bike racks
parking
Job Description
The Inter-American Development Bank (IDB) Group is a leading international financial institution focused on improving lives in Latin America and the Caribbean. The IDB Group is a vibrant community of diverse, versatile, and passionate professionals who come together with a shared mission to foster sustainable economic and social development across the region. Headquartered in Washington DC, the organization is known for its inclusive, collaborative, agile, and rewarding work environment where employees find meaningful purpose and engage in impactful work. As a globally respected multilateral development bank, IDB continually strives to promote innovation and economic progress while respecting cultural diversity and... Show More
Job Requirements
- Citizen of one of the IDB’s 48 member countries
- No family members up to the fourth degree of consanguinity and second degree of affinity, including spouse, working at IDB, IDB Invest, or IDB Lab
- Bachelor’s degree or equivalent advanced degree in a relevant field
- At least 2 years of relevant experience in administration and event management
- Proficiency in Spanish and English
- Additional knowledge of French and Portuguese is a plus
Job Qualifications
- Bachelor’s degree or equivalent advanced degree in Event Management, Marketing, Business Administration or other relevant fields
- At least 2 years of experience in administration, event planning, communication, production of events, and knowledge of web development technologies and design tools
- Proficiency in Spanish and English, spoken and written
- Additional knowledge of French and Portuguese is preferable
Job Duties
- Coordinate end-to-end logistical support for events including registration, participant management, hotels, transportation, airport reception, and on-site operations
- Manage participant communications and documentation including invitations, pre-registration materials, daily correspondence, inquiries, ID processing, and maintenance of participant files
- Oversee data accuracy and system processes including quality control of invitee lists, registration records, flights, transportation and vehicles, and requesting system improvements
- Prepare, organize, and transport event files and conference materials to meeting sites while providing guidance and training to team assistants
- Prepare, review, and maintain event-related content ensuring accuracy and consistency across websites and communications materials
- Develop communication guidelines and coordinate with seminar coordinators and internal teams to ensure timely content updates and effective information flow
- Develop and implement event production strategies, plans, timelines, and schedules in collaboration with stakeholders and internal teams
- Manage event budgets and vendor relationships including sourcing, negotiating contracts, and ensuring financial and contractual compliance
- Oversee technical and operational production elements including venue setup, audiovisual requirements, transportation coordination, and on-site execution
- Conduct post-event evaluations, identify areas for improvement, and stay informed on industry trends and best practices
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
OysterLink helps hospitality teams hire in one place.
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