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Event Logistics Coordinator (part-time/28 hrs per week)
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
401k
Employee assistance program
Tuition Benefits
access to the library
free on-campus parking
Free UTA passes
Discounts at the BYU Store and events
Job Description
Brigham Young University (BYU) is a renowned private university located in Provo, Utah, known for its strong academic programs and vibrant campus life. BYU offers a range of educational opportunities and community events that require precise planning and execution to ensure success. The university values professionalism, operational excellence, and a collaborative spirit across its departments to facilitate events that enhance the university’s mission and engage students, staff, and the broader community.
The Events Logistics Coordinator at BYU plays a crucial behind-the-scenes role in orchestrating seamless events across the campus. This position focuses on managing all logistical aspects from planning s... Show More
The Events Logistics Coordinator at BYU plays a crucial behind-the-scenes role in orchestrating seamless events across the campus. This position focuses on managing all logistical aspects from planning s... Show More
Job Requirements
- 2 years of event management experience in a professional setting
- strong organizational skills with exceptional attention to detail
- ability to manage multiple events and competing priorities simultaneously
- clear, professional written and verbal communication
- comfort working in a behind-the-scenes, operational role
- calm, solutions-focused approach in fast-paced environments
Job Qualifications
- 2 years of event management experience in a professional setting
- clear, professional written and verbal communication
- strong organizational skills with exceptional attention to detail
- ability to manage multiple events and competing priorities simultaneously
- calm, solutions-focused approach in fast-paced environments
- nice-to-haves include 3 years of event management experience working with VIP events
- undergraduate degree in related field
- experience in events management
Job Duties
- Plan and manage event logistics from pre-event preparation through day-of execution and post-event follow-up
- coordinate space scheduling, room setups, and event timelines
- arrange furniture layouts, equipment, and required resources
- communicate setup and breakdown requirements to custodial, facilities, A/V, catering, and security teams
- ensure all events comply with venue policies, safety standards, and capacity limits
- serve as the primary point of contact for event logistics with internal teams and external partners
- translate event requirements into clear, actionable instructions for operational and support teams
- collaborate with event planners to confirm details such as headcounts, room layouts, and special requests
- respond to changes and troubleshoot issues efficiently and discreetly
- maintain accurate event schedules, records, and documentation
- manage contracts, invoices, and event-related billing
- update event management systems, calendars, and internal tools
- track resource usage and identify scheduling conflicts or operational risks
- oversee logistics during events without serving as the primary host
- monitor timelines, room readiness, and vendor performance
- act as the on-site problem solver for operational issues
- coordinate post-event breakdown and reset of spaces
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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