Event Logistics & Communications Coordinator

12th St Catering is a distinguished catering company renowned for its commitment to thoughtful details and exceptional hospitality. With a focus on delivering memorable culinary experiences, 12th St Catering excels in creating flawlessly executed events that exceed client expectations. The company has built a strong reputation in the catering and event services industry by emphasizing meticulous planning, high-quality service, and excellent communication among all teams involved in event execution. Catering to a diverse array of events including corporate gatherings, weddings, social celebrations, and private parties, 12th St Catering prides itself on its ability to manage complex logistics and deliver seamless service.

The Event Logistics & Communications Coordinator at 12th St Catering plays a pivotal role in the success of every event. This full-time position is integral to the coordination and communication efforts that ensure smooth planning and execution from start to finish. Serving as the central communication hub for event-related information, the coordinator is responsible for developing detailed Event Books that outline every aspect of upcoming events. These documents include the timeline, client and venue details, menu offerings, staffing assignments, equipment needs, and any special instructions vital for successful event delivery.

Managing event data using Nowsta, a specialized event scheduling and staffing platform, the coordinator uploads event information, assigns staff shifts, and tracks any changes to event logistics. This digital management ensures all employees have access to up-to-date information such as event locations, call times, uniforms, and important notes. Timely and clear communication is a core part of this role, as the coordinator must notify staff promptly about any changes or updates that affect event preparation or execution.

Collaboration is critical in this position. The coordinator works closely with the event sales team, operations, culinary department, and staffing to confirm accuracy and alignment across all departments. By monitoring upcoming events and verifying completeness of staffing and documentation, the coordinator flags potential issues before they occur, guaranteeing all teams are prepared and equipped to deliver outstanding service. Attention to detail, strong organizational skills, and the ability to manage multiple priorities simultaneously are essential traits. Experience with scheduling platforms, especially Nowsta, is highly valued, along with excellent written and verbal communication skills.

This role is ideal for someone passionate about event coordination and dedicated to maintaining high standards of hospitality and efficiency. The Event Logistics & Communications Coordinator contributes significantly to the company’s mission by ensuring that every event is executed flawlessly, leaving clients and guests with exceptional experiences. At 12th St Catering, this role is not only about logistics but also about upholding the company’s values of clear communication, organized processes, and teamwork to make every event a success.