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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $25.20 - $29.50
Work Schedule
Flexible
Weekend Shifts
Benefits
Paid Time Off
Commission opportunities
Flexible work schedule
Professional development opportunities
collaborative work environment
Job Description
Epic Venues is a premier event venue provider known for creating exceptional and memorable experiences for clients through their beautifully appointed spaces and meticulous attention to detail. Positioned as a leader in the hospitality and event management industry, Epic Venues focuses on delivering top-quality service that caters to a broad clientele, ranging from corporate gatherings to lavish social celebrations. Their team is committed to excellence, ensuring every aspect of the event environment—from the initial booking to the final moments—is flawlessly executed. With a reputation for elegance, professionalism, and outstanding guest experiences, Epic Venues maintains a strong presence in the event... Show More
Job Requirements
- High school diploma or equivalent
- 2+ years of relevant event coordination or hospitality experience
- Availability to work evenings and weekends as required
- Proficiency or willingness to learn Prismm event design software
- Excellent organizational skills and attention to detail
- Strong communication skills
- Ability to handle multiple tasks in a fast-paced environment
- Must be available for on-site event execution
- Valid work authorization
Job Qualifications
- 2+ years of experience in event coordination, hospitality or customer service
- Proficiency in Prismm and venue management software or willingness to learn
- Exceptional organizational and communication skills
- Ability to multitask effectively in a fast-paced environment
- Ability to remain calm under pressure and anticipate needs proactively
- Strong client-focused interpersonal skills
- Experience managing multiple events simultaneously
Job Duties
- Create, update, and maintain accurate Banquet Event Orders (BEOs)
- Develop detailed event timelines ensuring alignment with client expectations
- Maintain event information within the venue’s CRM system
- Create, manage, and update master event timeline/run-of-show
- Coordinate timing and flow with vendors, venue staff, and clients
- Communicate payment schedules and collect outstanding balances
- Build and revise event layouts and seating charts using Prismm
- Source and obtain vendor quotes
- Coordinate all vendor logistics including load-in/load-out schedules
- Collect and manage Certificates of Insurance (COIs) from vendors
- Collaborate with internal teams for event readiness
- Lead event-day coordination managing vendor arrivals, timelines, and troubleshooting
- Oversee breakdown and vendor load-out at event conclusion
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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