Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $16.75 - $22.25
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Professional development opportunities
Travel reimbursement
Employee Discounts
Retirement Plan
flexible scheduling
Job Description
Our company is a dynamic organization hosting unique corporate and social events that highlight exceptional experiences aboard an upscale dining rail car in Savannah. As a dedicated part of the hospitality and event management industry, we strive to create memorable, high-quality events with a focus on elegance and seamless coordination. By combining state-of-the-art event venues with personalized service, our establishment enhances every occasion from intimate corporate meetings to larger social gatherings on the rails. We prioritize collaboration with internal teams and external vendors to ensure each event reflects our commitment to excellence and customer satisfaction.
The role of Event Coordinator/Office ... Show More
The role of Event Coordinator/Office ... Show More
Job Requirements
- high school diploma or equivalent
- proven experience in event coordination hospitality or a related field
- strong organizational and communication skills
- ability to work independently and as part of a team
- comfortable hosting and managing events professionally
- basic office administrative skills including proficiency with Microsoft Office word excel outlook
- willingness to travel for event support
- ability to work flexible hours including evenings or weekends
Job Qualifications
- proven experience in event coordination hospitality or a related field
- strong organizational and communication skills with the ability to manage multiple tasks and priorities
- ability to work independently and as part of a team
- comfortable hosting and managing events in a professional manner
- basic office administrative skills including proficiency with Microsoft Office word excel outlook
- willingness to travel for event support when necessary
- ability to work flexible hours including evenings or weekends depending on event schedules
- knowledge of amtrak rail scheduling and aviation logistics is a plus
- experience in vendor management and catering coordination is preferred
- prefer 3+ years of experience
Job Duties
- serve as the primary point of contact for scheduling all events involving the rail car
- maintain and update the weekly rail car usage schedule and provide it to relevant leaders and stakeholders
- work closely with the SIT General Manager to understand and manage the timing requirements for rail car scheduling and operations
- ensure coordination between rail schedules and aviation schedules for events traveling to/from Savannah
- communicate event schedules and logistics with stakeholders including leaders event staff and external vendors
- collaborate with caterers to arrange food and beverage services on the train for events
- coordinate various event vendors including ordering supplies such as event decor seating arrangements and other necessary materials for the events
- ensure that vendors deliver the required items in a timely and organized manner
- serve as the main event host ensuring that each event runs smoothly and all guests and participants have a positive experience
- provide excellent customer service and ensure all logistics are managed on-site during events
- manage office tasks such as scheduling handling mail and assisting with administrative needs
- process expenses and ensure timely submission for reimbursement
- provide general office support to maintain efficient operations including copying and working with marketing to gain marketing material for the rail car
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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