Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $18.00 - $25.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Life insurance
Flexible spending account
Employee assistance program
Job Description
The Nakupuna Companies is a distinguished Native Hawaiian Organization (NHO)-owned family of companies that includes both large and small business entities, actively engaged in providing impactful solutions to the government’s complex challenges. Established with a vision to increase economic opportunities for the Native Hawaiian community, Nakupuna has made significant contributions over the past decade, notably through the Nakupuna Foundation. The foundation has contributed over $15 million to benefit Native Hawaiian programs and initiatives, underscoring the company’s commitment to social responsibility and community enrichment. Nakupuna’s success in government contracting and strategic consulting has positioned it as a leader among NHOs, blending... Show More
Job Requirements
- Bachelor's degree from an accredited institution
- Minimum of 4 years of experience in event planning coordination or program administration preferably in a government military or multinational environment
- Demonstrated proficiency in budgeting vendor management event logistics venue selection and contracting
- Strong organizational analytical and communication skills with ability to meet deadlines and manage multiple priorities
- Experience coordinating with multiple stakeholders including international participants partner-nations agencies and vendors
- Proficiency with Microsoft Office applications
- Active TS/SCI security clearance required
- Must be a U.S. citizen
- Ability to perform repetitive motions with the hands wrists and fingers
- Ability to engage in and follow audible communications in emergencies
- Ability to sit for prolonged periods at a desk and work on a computer
Job Qualifications
- Bachelor's degree from an accredited institution
- Minimum of 4 years of experience in event planning coordination or program administration preferably in a government military or multinational environment
- Demonstrated proficiency in budgeting vendor management event logistics venue selection and contracting
- Strong organizational analytical and communication skills verbal and written with ability to meet deadlines and manage multiple priorities
- Experience coordinating with multiple stakeholders including international participants partner-nations agencies and vendors
- Proficiency with Microsoft Office applications and ability to learn new tools and systems for event collaboration
- Experience in a joint/coalition/multinational military environment
- Familiarity with cultural/political protocols in the Indo-Pacific region partner-nation engagement and event planning in multi-cultural contexts
- Experience in itinerary and agenda development multilingual support or coordination of interpretation/translation services
- Demonstrated use of structured analytic techniques such as weighted ranking decision matrices for venue or vendor selection
- Experience with post-event evaluation drafting after-action reports or lessons-learned briefings for senior leadership
Job Duties
- Research evaluate and recommend event venue options for multi-agency multinational or coalition engagements
- Coordinate venue negotiation and contracting monitor venue deliverables ensure compliance with host-nation protocol local norms and partner-nation expectations
- Develop and manage event budgets track expenditures liaise with finance and contracting offices to ensure adherence to funding policies and documentation standards
- Plan schedule and coordinate event logistics travel and lodging for participants vendor and service contracts catering audio/visual IT support transportation security registration accommodation blocks site layout signage and event materials
- Work with team to vet and clear event participants agencies countries partner organizations manage registration and RSVP processes develop and maintain participant lists ensure appropriate access credentials and protocols
- Develop event agendas in coordination with participating agencies and partner-nations incorporate cultural briefings partner-nation sensitivities language support/interpretation as required and ensure alignment with strategic objectives of PACAF/ACC
- Provide onsite event administration and support serve as main point of contact during event execution coordinate vendor set-up/tear-down troubleshoot in real time ensure high-quality delivery and attendee satisfaction
- Prepare post-event evaluations collect feedback analyze event effectiveness against objectives produce after-action reports and lessons-learned briefings for senior leadership
- Maintain effective working relationships with internal stakeholders program managers planning staff external vendors government and partner-nation representatives and ensure clear communication and coordination across all parties
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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