Event Coordinator/Administrator

Norfolk, VA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $18.00 - $25.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Flexible Schedule

Life insurance

Job Description

The Nakupuna Companies are a distinguished Native Hawaiian Organization (NHO)-owned family of companies that encompass both large and small businesses committed to serving the community and advancing economic opportunities for Native Hawaiians. Over the past decade, Nakupuna has emerged as a leader among NHOs by delivering innovative, elegant solutions to some of government’s most complex challenges. The company’s success in business endeavors has also fueled significant community impact, with the Nakupuna Foundation distributing over $15 million in support of Native Hawaiian initiatives. This unique combination of business excellence and cultural commitment positions Nakupuna as both a catalyst for economic growth... Show More

Job Requirements

Bachelor's degree from an accredited institution
Minimum of 4 years of experience in event planning, coordination or program administration, preferably in a government, military or multinational environment
Active TS/SCI security clearance
Must be a U.S. citizen
Ability to perform repetitive motions with the hands, wrists, and fingers
Ability to engage in and follow audible communications in emergencies
Ability to sit for prolonged periods at a desk and work on a computer

Job Qualifications

Bachelor's degree from an accredited institution
Minimum of 4 years of experience in event planning, coordination or program administration, preferably in a government, military or multinational environment
Demonstrated proficiency in budgeting, vendor management, event logistics, venue selection and contracting
Strong organizational, analytical and communication skills with ability to meet deadlines and manage multiple priorities
Experience coordinating with multiple stakeholders including international participants, partner-nations, agencies and vendors
Proficiency with Microsoft Office applications and ability to learn new tools and systems for event collaboration
Experience in a joint, coalition or multinational military environment
Familiarity with cultural and political protocols in the Indo-Pacific region, partner-nation engagement, and event planning in multi-cultural contexts
Experience in itinerary and agenda development, multilingual support or coordination of interpretation and translation services
Demonstrated use of structured analytic techniques for venue or vendor selection
Experience with post-event evaluation, drafting after-action reports or lessons-learned briefings for senior leadership

Job Duties

Research, evaluate and recommend event venue options for multi-agency, multinational or coalition engagements
Coordinate venue negotiation and contracting, monitor venue deliverables, ensure compliance with host-nation protocol, local norms and partner-nation expectations
Develop and manage event budgets, track expenditures, liaise with finance and contracting offices to ensure adherence to funding policies and documentation standards
Plan, schedule and coordinate event logistics including travel and lodging for participants, vendor and service contracts, transportation, security, registration, accommodation blocks, site layout, signage and event materials
Work with team to vet and clear event participants, manage registration and RSVP processes, develop and maintain participant lists, ensure appropriate access credentials and protocols
Develop event agendas in coordination with participating agencies and partner-nations, incorporate cultural briefings, partner-nation sensitivities, language support and interpretation as required, and ensure alignment with strategic objectives of PACAF/ACC
Provide onsite event administration and support, serve as main point of contact during event execution, coordinate vendor set-up and tear-down, troubleshoot in real time, ensure high-quality delivery and attendee satisfaction
Prepare post-event evaluations, collect feedback, analyze event effectiveness against objectives, produce after-action reports and lessons-learned briefings for senior leadership
Maintain effective working relationships with internal stakeholders, external vendors, government and partner-nation representatives, ensuring clear communication and coordination

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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