Event Coordinator - HARGROVE Lanham, Maryland

Alexandria, VA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $20.00 - $29.00

Work Schedule

On-call

Day Shifts

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Travel reimbursement

Employee Discounts

Job Description

Our client is a dynamic event production company specializing in orchestrating large-scale trade shows, special events, and exhibitions. With a strong focus on delivering exceptional experiential events, their team brings innovation and seamless execution to every project. Catering to a diverse client base, they handle everything from mid-size shows featuring 200 to 400 exhibitors to huge trade shows involving over 400 exhibitors, offering comprehensive planning and management services.

The role of Event Coordinator is crucial to the efficient operation of the Event Production Department. This position primarily supports the Special Events/Exhibits, Trade Shows, and Exhibitor Services groups by providing admin... Show More

Job Requirements

Bachelor’s degree in Business, Marketing, Event Planning, Communications or related area of study or equivalent industry experience
0-3 years of event production experience including special events and trade shows
Excellent customer service skills
Ability to work with cross-functional teams and executive leadership
Budget monitoring and management experience
Ability to work independently and as part of a team
Familiarity with web-based project management software
Fluent in English with strong communication skills
Positive attitude towards teamwork and problem solving
Detail oriented with strong organizational skills
Experience with Microsoft Office 365
Willingness to work overtime during peak production times including evenings, weekends, or holidays
Willingness to travel
Ability to pass a background check
Must provide own transportation

Job Qualifications

Bachelor’s degree or higher in Business, Marketing, Event Planning, Communications or related area of study or equivalent industry experience
0-3 years of event production including special events and trade shows
Excellent customer service skills
Ability to work with cross-functional teams across many levels of management including executive leadership
Budget monitoring and management skills
Works well independently and as a team player both in the office and at show site with little to no supervision
Familiarity with web-based project management software
Fluent in English with excellent written and oral communication skills
Positive approach to teamwork, sales and problem solving
Detail oriented with strong organizational skills
Microsoft Office 365 experience
Certified Meeting Planner certification preferred
Ability to pass a high-level background check

Job Duties

Support Event Manager on mid-level shows between 200 and 400 exhibitors
Collaborate with team on large scale tradeshows 400 or more
Create and manage travel sheets for each project
Assist with tracking projects in the Corporate Calendar
Provide graphic management assistance
Manage the Fire Marshal approval process for assigned projects
Work with the CAD Team on floorplan requests and revisions
Create and distribute supporting documentation for on-site teams
Support the Account Management team with shipping and courier needs
Enter purchase orders
Create and distribute work orders, shop orders, and graphic orders as necessary
Serve as out of office support to assigned Account Managers
Serve as event support in office or on-site as needed
Assist with creation of Exhibitor Services Kits

Job Qualifications

Experience

Entry Level (1-2 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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