Event Coordinator - Entry Level

Clovis, CA, USA|Remote, Onsite

Job Overview

Employment Type

Part-time

Compensation

Salary

Range $6,000.00 - $24,000.00

Work Schedule

Flexible

Benefits

flexible schedule

Job Description

The Clovis Castle is an esteemed event venue located in Clovis, CA, renowned for its elegant architecture and versatile spaces ideal for a variety of celebrations and professional gatherings. Our venue blends classic charm with modern amenities to provide an exceptional backdrop for weddings, corporate events, social gatherings, and more. At The Clovis Castle, we are dedicated to delivering unforgettable experiences that exceed the expectations of our clients and their guests. Our team is composed of passionate individuals committed to excellence, creativity, and meticulous attention to detail in every event we host.

We are currently seeking a skilled and hig... Show More

Job Requirements

Proven experience as an event coordinator or similar role in a high-end events or hospitality environment
Strong organizational and time management skills
Excellent communication and interpersonal skills
Detail-oriented mindset
Ability to work under pressure and adapt to last-minute changes
Proficiency in event management software and MS Office
Availability to work flexible hours including evenings, weekends, and holidays

Job Qualifications

Proven experience as an event coordinator or similar role, preferably in a high-end events or hospitality environment
Strong organizational and time management skills, with the ability to handle multiple tasks and priorities simultaneously
Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and team members
Detail-oriented mindset with a focus on delivering exceptional quality and attention to detail in all aspects of event planning and execution
Ability to work effectively under pressure, maintain composure in fast-paced environments, and adapt to last-minute changes
Proficient in event management software, productivity tools, and MS Office suite
Familiarity with audiovisual equipment, lighting, and event production is a plus
Availability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules

Job Duties

Collaborate closely with clients to understand their event vision, objectives, and specific requirements, ensuring their expectations are exceeded
Coordinate and manage all aspects of events, including venue setup, décor, catering, entertainment, audiovisual equipment, and logistical arrangements
Develop comprehensive event timelines, outlining all tasks and deadlines, to ensure smooth execution and timely delivery of services
Liaise with vendors, suppliers, and service providers to negotiate contracts, secure necessary permits, and coordinate logistics, ensuring quality services are delivered within budget
Conduct site visits and walk-throughs with clients to familiarize them with the venue layout, discuss event flow, and address any questions or concerns
Oversee event setup and teardown, ensuring all elements are executed according to the client's specifications and maintaining a visually appealing environment throughout the event
Manage event budgets, tracking expenses, and ensuring cost-effective solutions are implemented without compromising quality

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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